Airport Contract Coordinator

Posting Information

Posting Number: CK53667P

Position Title: Contract Coordinator

No. of Staff Required: 1

Position Type: FT

Position Groups: CUPE Airport

Division: Airport (DV105)

Department: Airport Finance and Corporate Services (DP106)

Branch: Airport Corporate Services (BR261)

Purpose of Your Position

The Contract Coordinator position provides leadership and day-to-day oversight in the area of contract administration within the Kelowna International Airport (the “Division”). The incumbent is responsible for administrative management and maintenance of divisional service and lease agreements, and for providing support for special projects as directed. The incumbent is a key point of contact for external stakeholders and organizations, internal staff and other departments on contractual matters.

Duties

1. Develops, manages and provides technical advice regarding a variety of agreements, including service, revenue, operating, and lease agreements;
2. Prepares all administrative components for agreements, ensuring contracts and other documents comply with relevant policies, regulations, and bylaws, responding to inquiries, reviewing and renewing agreements, ensuring all contractual obligations are met, maintaining records and filing systems for future reference on existing and new contracts;
3. Provides support and recommendations to management during the negotiation of agreements and coordinates the resolution of issues with both internal and external parties;
4. Serves as a key departmental contact relating to agreements with staff, management and external parties;
5. Processes and prepares financial documents, reconciliations and monitors budgets within prescribed guidelines;
6. Provides backup coverage for the Administrative Coordinator position on a recurring basis as directed;
7. Prepares and presents reports to management and Council as directed;
8. Participates in various special projects for the Division as directed;
9. Performs other duties as assigned.

Minimum Requirements

1. Post-secondary degree in Business Administration or related discipline; an equivalent amount of education and experience will be considered;
2. A minimum of five (5) years directly related experience;
3. Previous experience working with a variety of complex service, revenue, operating, and lease agreements;
4. Obtain and maintain a Transport Canada Security Clearance;
5. Obtain and maintain a valid BC Driver’s License and satisfactory Driving Record.

Skills & Abilities

1. Ability to work independently with limited supervision;
2. Ability to work well under pressure, adapt to and manage changing priorities and meet deadlines;
3. Ability to manage confidential information with discretion and sensitivity;
4. High degree of effective interpersonal communication, both verbally and in writing;
5. Attention to detail and organizational ability;
6. Problem-solving ability and solution-oriented focus;
7. Ability to build and maintain effective working relationships.

Additional Information

Pay Rate: Starts at $46.06 per hour with 3 step progressions to $49.08 per hour

Posting Date: 03/27/2025

Closing Date: 04/27/2025

Days of Work: Monday to Friday

Standard Hours per Day: 7

Hours of Work: 8 am to 4 pm

Work Location: KELOWNA INT'L AIRPORT

Documents Needed to Apply

Required Documents:

• Resume
• Cover Letter
• Driver's Abstract
• References

Optional Documents:

• Other Document 1
• Other Document 2
• Other Document 3
• Other Document 4

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you first hear about this career opportunity (select all that apply):
  • Internal Job Posting
  • Referred by a City of Kelowna employee
  • Word of mouth
  • Career Opportunities webpage on kelowna.ca
  • Career Opportunities email from City of Kelowna (e-Subscribe)
  • LinkedIn
  • Indeed.com
  • Professional membership or affiliated website (e.g. CPA, CPHR, PIBC etc)
  • Facebook
  • Other external job search website
  • Other social media source
  • Other
  • Newspaper Advertisement
• * Are you currently an employee of the City of Kelowna:
  • Yes
  • No
• * Have you previously been employed by the City of Kelowna?
  • Yes
  • No
• How many years experience do you have with contract management?
  • None
  • Less than 1 year
  • 1 to 3 years
  • More than 3 years
• Do you have a bachelor's degree in business administration or a related discipline?
  • Yes
  • No
  • In progress
  • I have a degree in an unrelated discipline
• Do you currently have or are you eligible for a Transport Canada Security Clearance?
  • Yes
  • No