Agency Pay Coordinator

Billing - Agency Pay Coordinator

Why you’ll love Canada Cartage

An iconic Canadian company with over 100 years of helping companies grow and succeed in Canada, we provide national dedicated fleet solutions, general freight services, managed transportation, fulfillment & distribution, and home delivery. With a national network of terminals, cross-docks, and distribution centers, we are one of Canada’s largest and most trusted supply chain service providers. Driven to exceed customer expectations, and supported by technology and innovation, we bring simplicity to complex logistics challenges.

We work with intelligent and focused leaders who are driven to create an outstanding customer experience in partnership with Canadian leading brands. Canada Cartage is deep rooted in family values with an entrepreneurial culture where ideas are welcomed, growth is fostered and high performance is championed. A recognized thought leader and founded in 1914, Canada Cartage dominates the industry by delivering innovative fleet solutions.

Position Summary

The Agency Pay Coordinator is responsible for managing payroll processing, invoice approvals, and month-end accruals for the agency. This role involves data entry, responding to customer inquiries, preparing spreadsheets in Excel, and ensuring accurate processing of vendor invoices. The ideal candidate must be able to multi-task effectively in a fast-paced environment and possess strong organizational and Excel skills.

What you will do

• Data Entry & Invoice Processing:
• Perform data entry for pay and invoicing purposes.
• Process and approve invoices based on information pulled from A1 or spreadsheets.
• Investigate any short paid amounts on vendor statements.
• Payroll & Vendor Payment Management:
• Prepare weekly payroll files for distribution to vendors using A1 data.
• Approve invoices and send payroll adjustments to vendors daily.
• Confirm and process overtime charges for vendors.
• Follow up with internal departments regarding short payments.
• Customer Inquiries:
• Address and resolve all inquiries related to drivers not receiving payment.
• Follow up on any billing or payment discrepancies.
• Month-End Accruals:
• Prepare month-end accruals for agency payroll using Excel.
• Prepare month-end accruals for purchased transportation using A1.
• Ensure proper timing of month-end cut-offs and pull reports for additional trips for LTL.
• Additional Tasks:
• Send daily payroll adjustments and ensure they are closed in the system.

What You’ll Bring

Experience

• 1-2 years
• High school diploma
• Communication Skills: Ability to communicate effectively, both verbally and in writing.
• Excel Skills: Strong proficiency in Excel, including pivot tables, vlookup, and sumif functions.
• Multi-Tasking Ability: Ability to manage multiple tasks in a fast-paced environment.
• Data Entry Skills: High attention to detail for accurate alpha/numeric data entry.
• Organizational Skills: Strong organizational skills to manage multiple duties efficiently.
• Self-Motivation & Deadline Orientation: Able to work independently and meet deadlines.
• Transportation Industry Knowledge (Preferred): Knowledge of the transportation industry is an asset.
• A1 Knowledge (Preferred): Experience with A1 is an asset.

Why people love working for Canada Cartage

• Cohesive team and a positive, hard-working atmosphere.
• Meaningful opportunities for career growth.
• Company-wide recognition initiatives designed to recognize employees when they demonstrate outstanding customer service, teamwork and our core values.
• Perks - discounted hotels, car rentals, entertainment, gym memberships, phone plans, electronics, to name a few.
• Fun events throughout the year, like summer barbeques and driver-appreciation week that regularly bring us together.
• We give back to the communities in which we operate by volunteering and donating to local charities.
• We are a strong company that weathers the storm through pandemics and recessionary periods, so that we can benefit from good economic environments.

We are a top employer!

• Canada Cartage has been recognized on the Forbes list of Canada’s Best Employers for six straight years in a row.
• Trucking HR has announced that Canada Cartage has again been selected for the 8th year in a row, as one of Canada’s Top Fleet Employers. In addition, we have been recognized as an Employer of Distinction for the 4th year in a row. This serves to reinforce Canada Cartage’s reputation as an employer of high quality.
• We’ve been acknowledged by Forbes 2023, as one of Canada’s Best Employers for Diversity.

Come work with an industry leader!

Canada Cartage is committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA). We are determined in meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations. If you require accommodation under the ACA at any point in your application or employment duration, please let us know.

We would like to thank all those expressing an interest in this position; however only the candidates selected for an interview will be contacted.

Before you start with us, we will conduct a criminal record check, verify your education, and check your references.

Committed to employment equity, Canada Cartage Systems LP encourages applications from Aboriginal people, members of visible minority groups, and women.