Administrative Support Coordinator

Location:

Montreal Qc, CA

Led by Rodolphe Saadé, the CMA CGM Group, a global leader in shipping and logistics, serves more than 420 ports around the world on five continents. With its subsidiary CEVA Logistics, a world leader in logistics, and its air freight division CMA CGM AIR CARGO, the CMA CGM Group is continually innovating to offer its customers a complete and increasingly efficient range of new shipping, land, air and logistics solutions.

Committed to the energy transition in shipping, and a pioneer in the use of alternative fuels, the CMA CGM Group has set a target to become Net Zero Carbon by 2050. Through the CMA CGM Foundation, the Group acts in humanitarian crises that require an emergency response by mobilizing the Group’s shipping and logistics expertise to bring humanitarian supplies around the world.

Present in 160 countries through its network of more than 400 offices and 750 warehouses, the Group employs more than 155,000 people worldwide, including 4,000 in Marseilles where its head office is located.

CMA CGM is seeking a highly organized, detail-oriented, proactive Administrative Support Coordinator to manage the daily operations of our office environment and assist the Management team with comprehensive administrative tasks including report analysis, coordination of training, and translation.

ALL CANDIDATES MUST BE LEGALLY AUTHORIZED TO WORK IN CANADA

POSITION SUMMARY

The Administrative Support Coordinator is responsible for the daily operations of our office environment. This role involves coordinating administrative activities, streamlining workflows, and creating an inviting, efficient, and organized workspace. Additionally, provide administrative support for Human Resources and the Senior Management team.

ESSENTIAL RESPONSIBILITIES

Office Services

1. Coordinate and ensure efficient office operations, including equipment, office supplies, common areas, boardrooms, lunchrooms, parking, and building services.
2. Manage office supplies and IT equipment to ensure smooth operations.
3. Oversee the maintenance, repair, or replacement of office equipment.
4. Coordinate local IT tasks such as laptop configuration, equipment ordering/tracking, and setup for new employees, while tracking the assets locally.
5. Ensure the office space is organized and clean.
6. Prepare & send internal correspondence.
7. Coordinate interim accommodations and relocations.
8. Handle event planning for meetings, development sessions, and other departmental initiatives.
9. Serve as the first point of contact for visitors and employees' administrative inquiries.
10. Perform the needed requirements for the above using the company's procurement software.

Administrative Support & Projects

1. Coordinate internal and external training sessions in coordination with HR while keeping the database and reporting up to date.
2. Update CMA CGM sites with reference information, policies, and events.
3. Coordinate the translation of documents.
4. Assist with local sustainability events, activities, and parties.
5. Support HR and Management with reports & analysis.
6. Other responsibilities as required.

QUALIFICATIONS

Education: University degree is an asset.

Experience: Proven experience in office administration or related roles.

Skills:

1. Exceptional organizational skills and the ability to manage multiple priorities effectively.
2. Excellent verbal and written communication skills, fluent in English and French.
3. Proficient in Microsoft Office, with strong Excel skills.
4. Proactive, with the ability to multitask and prioritize tasks.
5. Flexibility to adapt to changing priorities while maintaining attention to detail.