Administrative Coordinator

Upgrade your skills in Fundraising, Marketing, Leadership, and more.
All 100% Free!

Closes in 5 days (Fri, 4 Apr)
Full time • The salary range for this position is $45,337-$59,012.

About Ending Violence Association of BC

The Ending Violence Association of BC (EVA BC) is a dynamic, solutions-based provincial non-profit association that trains and supports close to 300 anti-violence programs and cross-sector initiatives across BC that respond to gender-based violence (GBV) including sexual and intimate partner violence.

The programs we support include BC’s Community-Based Victim Services (CBVS), Stopping the Violence Counselling (STVC), STV Outreach (STV ORS), Multicultural Outreach (STV MORS), and Sexual Assault Services (SAS), as well as a number of community coordination and prevention initiatives.

We wish to respectfully acknowledge that our office is located on the unceded, ancestral, and traditional territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ilw̓ətaɬ (Tsleil-Waututh) Nations.

Position Overview

Reporting to the Director of Provincial Services, the Administrative Coordinator is also part of the overall administrative team, supporting the operations of the organization. This includes being responsible for technology, trainings and events, financial systems, updating our membership database, and other programs and projects.

About You

The ideal candidate must have a strong interest in working collaboratively to end gender-based violence. You will have the ability to work from a survivor-centred, trauma-informed, intersectional, gender-inclusive, anti-oppressive perspective, informed by the ongoing impacts of colonization and a commitment to reconciliation. You enjoy working in a fast-paced office environment with a provincial scope and many competing priorities.

Overview of Key Responsibilities

• Support the administration of the Provincial Services stream as well as the overall operations.
• Respond to training inquiries and maintain schedules and trainer bookings.
• Provide logistical support for events, meetings and trainings, including coordinating registration, providing tech support, and moderating workshops/webinars.
• Maintain up-to-date databases of stakeholders, key contacts, and members using FileMaker Pro, Excel, and MailChimp.
• Input online training evaluation surveys, using digital tools such as Survey Monkey, and collate evaluations from various trainings.
• Track web analytics in support of reporting.
• Identify and coordinate website content updates.
• Assist in preparing contracts, invoices, and expense claims.
• Organize and track funding proposals, reports, and internal financial systems.
• Maintain calendars, schedule meetings and record minutes.
• Provide general office organization and administrative support including electronic file management, as well as ordering supplies and equipment.
• Prepare packages and organize mailouts of resources.
• Support with Zoom account.
• Support staff with minor troubleshooting and maintenance of computers.
• Facilitate communications with programs using Slack channels and other communication tools.
• Work with other service streams to enhance external communication.
• As part of the overall administration team, work with others to support the organization’s key deliverables/events as they emerge.
• Other duties as assigned by the supervisor.

Knowledge, Skills, and Abilities

• Minimum of 1–2 years of office administration experience.
• Excellent computer skills, preferably proficient on both Mac and PC.
• Proficient with Microsoft Office suite applications including Word, Excel, PowerPoint, Outlook, and OneDrive.
• Experience in electronic file management.
• Strong organizational and time management skills.
• Excellent communication skills, both oral and written, including experience with minute taking.
• Detail oriented with proven prioritizing and multitasking skills.
• Demonstrated ability to be flexible, work within deadlines, be a collaborative team player, work independently, and show initiative and creativity.
• Ability to work from a survivor-centred, trauma-informed, intersectional, gender-inclusive, anti-oppressive perspective, informed by the ongoing impacts of colonization and a commitment to reconciliation.

Nice to Have

• Ability to use video editing software, perform website maintenance, and knowledge of Adobe applications.
• Experience with platforms such as Zoom, Slack, SurveyMonkey, Eventbrite, MailChimp, and Learning Management Systems.
• Experience in a non-profit environment.

Additional Information

We strongly encourage applications from and prioritize hiring people with diverse backgrounds and experiences, including Indigenous people, racialized people, people with disabilities, and 2SLGBTQQIA+ folks. We encourage, though do not require, folks of these identities to indicate this on their cover letter. Should you need any accommodations during the recruitment process, please let us know.

The salary range for this position is $45,337-$59,012.

This position works primarily from the EVA BC office in Vancouver.

Please visit our website’s “Why work with us?” page to learn about employee benefits.

How to Apply

Please mention you saw this posting on WorkInNonProfits.ca.

Please Note: WorkInNonProfits.ca is not affiliated with and in no way endorses or vets the organization that posted this job. Any links posted within the job will take you to their external site where the same disclaimer applies.