Administrative Assistant to Executive Medical Director

Interior Health is looking for a permanent full-time Administrative Assistant to Executive Medical Director to join our Medicine & Quality Administration team in Castlegar, B.C.

This position will be hybrid with half remote and half on-site at the Castlegar District Health Centre.

1. Competitive salary and an attractive remuneration package
2. Career Growth
3. Employer paid training/education
4. Employer paid vacation (per collective agreement)
5. Employer paid insurance premiums
6. Extended Health & Dental coverage
7. Contribution to Municipal Pension Plan
8. Balanced lifestyle

Salary range for the position is $48,476 to $63,624. Interior Health establishes salaries within the minimum and maximum of the salary range based on consideration of the qualifications, experience of the applicant, and an internal equity review of the salaries of other employees.

We are seeking a highly organized and detail-oriented Administrative Assistant to provide confidential and comprehensive support within the Executive Medical Director’s office. The ideal candidate will excel in managing schedules, coordinating travel and meetings, preparing correspondence and reports, maintaining records, and handling sensitive information with professionalism and discretion. Proficiency in Microsoft Office, strong communication skills, and the ability to multitask and prioritize in a fast-paced environment are essential.

This role also involves supporting physician recruitment, credentialing processes, and adhering to occupational health and safety standards. The candidate should be resourceful, adaptable, and committed to excellence in administrative support. This hands-on role involves working within an innovative culture focused on transformational change in the healthcare system.

The Administrative Assistant works in a team environment to provide confidential administrative support functions within the Executive Medical Director’s office. The Administrative Assistant maintains the integrity and confidentiality of all information which flows through and is processed for the Executive Medical Director’s office.

1. Arranges meetings for and reviews schedule of the Executive Medical Director to facilitate her/his participation in meetings, either in person, via teleconference, or videoconference.
2. Coordinates travel arrangements as directed, by booking and confirming flights, vehicles, and accommodation as required.
3. Coordinates meetings by booking meeting rooms and relevant equipment, sending out meeting requests, preparing and circulating agendas and relevant supporting material. Records, transcribes, and distributes notes or minutes of meetings.
4. Composes a variety of correspondence including letters, memoranda, reports, forms, and presentation material using software applications such as Word, Excel, PowerPoint, and various databases.
5. Monitors and prioritizes correspondence, phone messages, emails, and in-person requests for response in a timely manner.
6. Receives invoices and prepares expenses, reimbursements, and monthly corporate credit card statements by adding appropriate cost centers, obtaining approval signature, and forwarding to the appropriate payment departments.
7. Performs record management duties such as setting up and maintaining electronic and manual filing systems and conducting file searches for requested information.
8. Provides information/support to Physician Recruitment Service Partners as requested.
9. Provides information upon request to support the credentialing and privileging processes.
10. Performs other related duties as assigned.

Joining our IH team will allow you to challenge yourself professionally while enjoying all the personal pursuits available to you within this fantastic community.

We offer a work environment conducive to growth and development of strong clinical skills and a work environment that supports and promotes psychological health & safety for all. We offer the opportunity to have a balanced lifestyle that allows you to maintain the quality of life you desire.

Come join our team and see why we’re one of Canada’s top 100 employers! Explore our extensive benefits, career growth opportunities, and lifestyle in one of the most beautiful and diverse regions of Canada. Ready to love where you live and work? Join our team today!