Administrative Assistant To Director - Academic & Community Partnerships

Click here as an internal applicant.

Req ID: #

Location: Provincial Zone, Home Work Site FT (5 days/week)

Department: IPPL Nursing Strategy Projects-QE2

Type of Employment: Permanent Hourly FT (100%)

Posting Closing Date: 3-Feb-25

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle.

The Interprofessional Practice and Learning team facilitates and advances person-centered care through evidence-based professional practice and learning strategies and programs that are designed provincially and implemented locally to enhance collaborative learning and practice. The Interprofessional Practice and Learning team takes a leadership role in creating a culture of collaboration with a focus on team-based care, evidence-informed practice, and learning and professional development to improve health outcomes for patients, families and communities.

About the Opportunity

Reporting to the Provincial Director, Academic and Community Partnerships, Interprofessional Practice & Learning (IPPL), the Administrative Assistant coordinates all administrative requirements and activities to support the ongoing delivery of quality standards, policies, processes, improvement initiatives. The Administrative Assistant coordinates all administrative requirements and activities and provides client service to the Director.

The Administrative Assistant is responsible for providing comprehensive administrative support to the Director by effectively coordinating the day-to-day operation of the Director’s office. The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with the executive assistants and administrative assistants within the portfolio and across the Nova Scotia Health. This position provides additional support to individuals, committees or working groups as assigned.

About You

We would like to hear from you if you have the following:

1. Post-Secondary diploma in a recognized office administration, business administration or secretarial program required
2. Undergraduate degree is an asset
3. Minimum of five (5) to seven (7) years' of progressively responsible experience, providing administrative support and office coordination at the Executive level required
4. Experience within healthcare and within an integrated service model provided throughout several locations with multiple partners and stakeholders is preferred
5. International Association of Administrative Professionals (IAAP) certification is an asset
6. Excellent communication, interpersonal, prioritization and organizational skills
7. Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies (including Microsoft Office and Outlook, SAP, data theming software)
8. Experience utilizing technology for meeting planning to create efficiencies and streamline tracking and retrieval of information
9. Excellent interpersonal and communication skills, high degree of tact, judgment and confidentiality
10. Excellent organizational and time management skills
11. Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours: Permanent Full-Time; 75 Hours Bi-Weekly

Compensation and Benefits: $23.78 - $29.73 hourly; $46,377 - $57,972 annually. Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ and self-identify.