Administrative Assistant (Term)

Interested candidates are required to complete the following online application to the attention of: The Recruitment Team. This term position is effective March 18, 2025 until on or about July 8, 2025.

The York Region District School Board (YRDSB) supports a flexible working culture and currently provides the opportunity for employees to work from home in addition to working in the office for some positions. The YRDSB implemented Working From Home Guidelines to facilitate this work option. Please note, this does not apply for school-based positions.

In compliance with Board policies and procedures, the successful candidate will be responsible for providing administrative support to the Superintendent of Schools in the performance of their administrative and portfolio responsibilities and where appropriate responds to inquiries from both internal and external stakeholders of the Board.

Major Responsibilities

• To attend assigned committee meetings and perform various clerical and administrative actions arising from committee deliberations.
• To prepare correspondence, collective agreements, Board reports, minutes, and agenda packages and maintain their records as required.
• To research collective agreements, policies, procedures, minutes, Board memos, and guidelines for the Superintendent of Schools.
• To schedule, coordinate, and liaise with staff and the public on behalf of the Superintendent of Schools.
• To ensure set up for meetings and presentation equipment is in good working order.
• To coordinate all professional services and act as a resource for the Superintendent of Schools.
• To coordinate, maintain, prepare, and schedule Superintendent of Schools calendars.
• To coordinate, organize, direct, and manage special events as required.
• To support and participate in internal and external committees and associations pertinent to Education and Community Services.
• To anticipate and manage emerging and potentially sensitive issues.
• To perform other duties as assigned.

Line Of Responsibility

• Responsible to the Superintendent of Schools - West.

Education, Experience, And Qualifications

• A two-year college diploma in business, office administration, or equivalent, as approved by the Board, is required.
• Minimum five years in executive office administration or related experience is required.
• Effective verbal and written communication, interpersonal, problem-solving, political and public relations acumen, and information technology skills are required. Familiarity with a variety of software suitable for office and business applications is essential.
• Ability to deal effectively with a variety of individuals and groups both within and outside the Board is required.

Equity, Diversity and Inclusion Statement
The York Region District School Board (YRDSB) believes in giving each and every applicant an equal opportunity to succeed on their own merit and we strive to hire staff that reflect and support the diverse perspectives, experiences, and needs of students and communities. We remain committed to upholding the values of equity, diversity, and inclusion in our living, learning, and work environments.

Therefore, in pursuit of the Board’s values, we seek members who will work respectfully and constructively with differences and across the organizational hierarchy in actualizing the Board’s priorities, goals, and principles. Candidates who have strong racial literacy practices and a commitment to dismantling anti-racism, anti-oppression, and creating identity-affirming spaces, in order to intentionally disrupt racist and hateful acts.

We Actively Encourage Applications From Members Of Groups With Historical And/or Current Barriers To Sovereignty, Equity, Including, But Not Limited To:

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• African, Black and Black Caribbean peoples;
• South Asian, East Asian, Southeast Asian, Middle East/West Asian, Latino/Hispanic;
• members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
• persons with visible and/or invisible (physical and/or mental) disabilities;
• persons who identify as women; and
• persons of marginalized sexual orientations, gender identities, and gender expressions.

Accessibility and Accommodation Statement
We also recognize the duty to accommodate and foster a culture of inclusion. Consistent with the principles of dignity, individualization, and inclusion, we will make any appropriate accommodation based on any of the protected grounds in the Human Rights Code to support candidate participation in the hiring process. When contacted, candidates will be provided with an overview of the various elements of the hiring process, such as skills assessments, written practicum, presentation, interview, etc. If an accommodation is required, requests can be made in advance of any stage of the recruitment process. All information received relating to a candidate’s required accommodation will be addressed confidentially by the Recruitment and Retention Team.

Important Note for YRDSB Employees: If you have a current accommodation in place through Disability Management, please inform your Disability Management Case Manager to ensure that your accommodation needs can be met in the new role that you are pursuing. If invited to participate in the hiring process, and you are unable to perform the essential/bona fide requirements, please notify the Recruitment Team by emailing to review next steps.

As a condition of employment, anyone seeking employment or wanting to volunteer must provide a satisfactory police record check. A Police Vulnerable Sector Check (PVSC) must be completed by the police services in the jurisdiction in which you reside, based on your home address (only accepted by police services within Canada); must be satisfactory to the YRDSB and completed within six (6) months prior to the scheduled start date. It is the candidate's responsibility to provide the results to the Board upon instruction.

Online applications are collected centrally at the Education Centre - Aurora and are monitored by Human Resource Services. All applications will be screened based on the required education, experience, and qualifications as noted in the posting and job description and as reflected in the application. Only those candidates meeting these criteria will be eligible to participate in the selection process and only qualified candidates will be contacted.