Administrative Assistant – SHAH PROFESSIONAL CONSULTANTS

Administrative Assistant

NOC Job Code: 1241 - Administrative Assistant

Location: Mississauga, ON L4Z 3Y8

Salary: $24.50 / hour

Vacancies: 2 vacancies

Employment Groups: Students, Youth, Veterans of the Canadian Armed Forces, Visible minorities, Indigenous people, Newcomers to Canada, Seniors

Terms of Employment: Permanent employment, Full time (32 hours / week)

Start Date: As soon as possible

Employment Conditions: On call, Overtime, Early morning, Morning, Day, Shift, Weekend

Job Requirements:

1. Languages: English
2. Education: Secondary (high) school graduation certificate
3. Experience: 1 to less than 7 months

Job Duties:

1. Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy.
2. Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations.
3. Schedule and confirm appointments and meetings of employer.
4. Order office supplies and maintain inventory.
5. Answer telephone and electronic enquiries and relay telephone calls and messages.
6. Set up and maintain manual and computerized information filing systems.
7. Determine and establish office procedures.
8. Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person.
9. Record and prepare minutes of meetings.
10. Arrange travel schedules and make reservations.
11. May compile data, statistics and other information to support research activities.
12. May supervise and train office staff in procedures and in use of current software.
13. May organize conferences.