Administrative Assistant, Sales & Marketing

Eventscape is looking for a mid-level Administrative Assistant to join our sales team. This will be a full time, in office position. Primarily, you will support the Sales, Estimating and Marketing departments and assist other internal cross-functional teams with administrative support as needed. Strong attention to detail, a strong desire to take initiative, and the ability to work in a fast-paced, dynamic environment are all necessary to succeed in this role.

—This is 100% in-office position in Toronto, Canada. We are not currently sponsoring candidates from outside of Canada—

WHO ARE WE?

At Eventscape, customization is our focus, architecture is our playground, and fabrication is our expertise. As global leaders in the custom architectural fabrication space, we thrive on challenging design and strive for innovation towards one shared goal—to build the extraordinary.

How do we do it? By refining design concepts; by providing expertise on materiality, finishes, details, and fabrication methods; and by embracing R+D as a critical part of each project. Eventscape houses dedicated project managers, design detailers, engineers, fabricators, and installers. All this, combined with state-of-the-art machinery, means we truly are an architectural toy factory—we build things others can’t.

ABOUT THE ROLE

This role will:

• Support the Sales & Marketing Departments in an administrative capacity with reports, proposals, presentations and developing new methods of sales promotion
• Create regular reports and analytics
• Monitor sales pipeline metrics to identify trends and opportunities
• Work with marketing on targeted campaigns
• Coordinate and manage the logistics of meetings, industry events, client gatherings
• Research new markets and sales opportunities and add them to the prospect database
• Assist sales team with pre-qualification submissions, proposals, requests for quotes (RFQs), quotations.
• Check all information received from the client for accuracy and completeness
• Record meeting minutes and preliminary actions
• Send out marketing brochures and material samples

ABOUT YOU

• 3+ years experience in an administrative role, preferably in a Sales or Marketing environment
• Education or relative work experience in business administration/marketing
• Strong Communication Skills: You have excellent verbal and written communication abilities, making it easy for you to engage with clients, team members, and stakeholders.
• Creative and Detail-Oriented: You can think creatively to develop marketing strategies and campaigns while paying attention to even the smallest details.
• Results-Driven: You’re motivated by achieving goals and always look for ways to improve sales performance.
• Organized and Time-Effective: You manage multiple tasks efficiently and are able to prioritize responsibilities to meet deadlines.
• Tech-Savvy: Comfortable using digital marketing tools, CRM systems, social media platforms, and other software to track performance and enhance campaigns.
• Adaptable and Flexible: You thrive in a fast-paced environment and can quickly adapt to changing priorities and client needs.
• Analytical Mindset: You have the ability to analyze data and trends to measure the success of campaigns and make data-driven decisions.
• Positive Attitude: You approach challenges with a “can-do” attitude and have a passion for learning and growing within the sales and marketing field.
• Customer-Centric: You understand the importance of providing exceptional customer experiences and are dedicated to delivering value to clients.

WHY JOIN EVENTSCAPE?

• Claim your place in our collaborative and supportive network of multi-disciplinary architectural fabrication experts
• Be inspired and challenged by our team of the most creative, talented, and passionate individuals
• Enjoy being at the forefront of technological innovation with our state-of-the-art machinery
• The opportunity to work on unique and challenging projects and…
• The reward of seeing those projects come to life through fabrication and installation
• Extended health and dental benefits
• A socially conscious and family-owned company

APPLY NOW

Apply now with your resume and a brief cover letter.

For more information or if you need disability accommodation, contact human resources at (416) 231-8855. We wish to thank all applicants for their interest in Eventscape, but only those selected for an interview will be contacted. Eventscape is committed to fostering a workplace in which individual differences are recognized, appreciated, and respected. Eventscape will consider all qualified candidates and welcomes and encourages applications from people with disabilities. Accommodations are available for all stages of the selection process.