administrative assistant - office

Overview

Languages: English

Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience: 2 years to less than 3 years

On site: Work must be completed at the physical location. There is no option to work remotely.

Work Setting

• Consulting firm

Responsibilities

• Open and distribute mail and other materials
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Work with the marketing department to understand and communicate marketing messages to the field
• Perform basic bookkeeping tasks
• Proposal preparation

Experience and Specialization

Computer and Technology Knowledge:

• MS Excel
• MS Outlook
• MS Word
• Social Media
• Desktop publishing software
• MS Office

Technical Terminology:

• Engineering

Area of Specialization:

• Contracts
• Project management

Additional Information

Work Conditions and Physical Capabilities:

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks

Personal Suitability:

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability