administrative assistant - office

Overview

Languages
English

Education
Other trades certificate or diploma

Experience
1 year to less than 2 years

On site
Work must be completed at the physical location. There is no option to work remotely.

Work setting
Construction

Responsibilities

Tasks

1. Open and distribute mail and other materials
2. Plan and organize daily operations
3. Record and prepare minutes of meetings, seminars and conferences
4. Determine and establish office procedures and routines
5. Schedule and confirm appointments
6. Answer telephone and relay telephone calls and messages
7. Answer electronic enquiries
8. Compile data, statistics and other information
9. Order office supplies and maintain inventory
10. Negotiate collective agreements on behalf of employers or workers
11. Oversee payroll administration
12. Greet people and direct them to contacts or service areas
13. Perform data entry
14. Provide customer service
15. Maintain and manage digital database
16. Perform basic bookkeeping tasks
17. Consult with clients after sale to provide ongoing support

Experience and specialization

Computer and technology knowledge

1. MS Excel
2. MS Outlook
3. MS PowerPoint
4. MS Word
5. MS Office

Additional information

Security and safety

1. Basic security clearance

Work conditions and physical capabilities

1. Ability to work independently
2. Fast-paced environment
3. Tight deadlines
4. Attention to detail
5. Repetitive tasks
6. Work with minimal supervision

Personal suitability

1. Ability to multitask
2. Excellent oral communication
3. Excellent written communication
4. Flexibility
5. Judgement
6. Organized
7. Team player
8. Accurate
9. Client focus
10. Reliability
11. Time management
12. Adaptability
13. Accountability
14. Dependability
15. Due diligence
16. Quick learner

Benefits

Health benefits

1. Dental plan
2. Disability benefits
3. Vision care benefits