administrative assistant, legal

Overview

Languages

English

Education

1. College/CEGEP
2. Legal assistant/paralegal
3. Vocational high school and secondary business/vocational-industrial/occupational diploma programs
4. High school certificate of competence programs

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

1. Open and distribute regular and electronic incoming mail and other material
2. Schedule and confirm appointments
3. Maintain filing system
4. Record and prepare minutes of court sessions, meetings or conferences
5. Determine and establish office procedures and routines
6. Arrange travel, related itineraries and make reservations
7. Prepare and key in correspondence and legal documents
8. Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
9. Perform basic bookkeeping tasks
10. Organize inventories using computerized inventory control systems
11. Conduct research
12. Assist in searching and seizing records to prepare charges and documentation for court cases.

Supervision

1. No supervision responsibility

Experience and specialization

Computer and technology knowledge

1. PCLaw in the Cloud
2. MS Word
3. MS Office
4. Quick Books
5. Electronic mail
6. MS Access
7. MS Excel
8. MS Outlook
9. MS PowerPoint
10. MS Windows
11. Adobe Acrobat Reader
12. WordPerfect
13. Reservation software
14. Social Media

Area of work experience

1. Contracts
2. Correspondence
3. Invoices
4. Reports and records
5. Management
6. Immigration

Additional information

Personal suitability

1. Accurate
2. Client focus
3. Dependability
4. Efficient interpersonal skills
5. Excellent oral communication
6. Excellent written communication
7. Organized
8. Reliability
9. Team player
10. Ability to multitask

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for youths

1. Participates in a government or community program or initiative that supports youth employment
2. Offers on-the-job training tailored to youth
3. Offers mentorship, coaching and/or networking opportunities for youth
4. Provides awareness training to employees to create a welcoming work environment for youth

Supports for visible minorities

1. Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
2. Offers mentorship programs that pair members of visible minorities with experienced employees