Administrative Assistant – Junior (Pivot Tables, VLOOKUP)

Administrative Assistant – Junior (Pivot Tables, VLOOKUP)

Job Description: Our client is looking for a Junior Administrative Assistant in Alberta!

Must Have Primary Skills:

• 1 yr experience in creating and using advanced Excel skills such as Pivot table, VLOOKUP etc.
• 1 yr experience in working in a role that demonstrates customer service skills with clients.
• 1 yr of relevant work experience and experience with Microsoft Office.

Nice To Have Secondary Skills:

• 1 yr experience with Business Intelligence analytical tools such as Excel PowerPivot.
• 1 yr experience with organizing business events, coordinating meetings and booking rooms as required.
• 1 yr experience with paper and electronic filing systems (Prolaw or similar).
• 1 yr experience with Records Management/Document Management Software.
• 1 yr of relevant experience in a role similar to this. Experience must be applicable to this role.

Proven Experience In:

We are looking to find an Administrative Assistant to support a team of Child Care Connect Licensing Officers and Supervisors in Lethbridge, to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing various administrative activities.

• Proofing and formatting word documents.
• Record and track information in Excel and create Pivot Tables.
• Answer phone calls, respond to email inquiries, provide applicants and the public with the appropriate documents, refer callers to the appropriate areas, and forward email packages.
• Create documents and memos as required.
• Data entry of information into tracker and computer system.
• Organize events, coordinate meetings through Teams.
• Copy, scan, file, and perform records management of physical and digital documents.
• Act as a point of contact for any clients.
• Take meeting minutes.
• Register applicants for workshop sessions.
• Issue receipts.
• Transcribe phone voicemail messages into tracking systems.
• Triage phone calls when the new phone system is in place.

Send your resume to malegre@finney-taylor.com

Skills:

• Soft Skills
  • Nice To Have: at least 1 year of experience with Analytical Thinking
  • Experience: at least 1 year of experience with Administration

Industry experience required: Consulting