Administrative Assistant (Human Resources Support)

Position Overview

The Administrative HR Assistant is a key member of the administrative department, responsible for providing comprehensive support to the Vice President, Corporate General Manager, Recruiter, and Operations Executives, specifically the business leadership team.

A strong understanding of construction terminology and general contracting operations is essential. Familiarity with HR documentation specific to the construction industry is an asset.

Primary Tasks

1. Administration:
   • Onboarding
     • Prepare and manage onboarding materials for new hires, including company policy materials and job specific training.
     • Collaborates with recruitment specialist to coordinate new employee onboarding including completion of onboarding forms, coordination of onboarding, new hire announcement, and asset and workstation assignment.
     • Creates and maintains employee files, digital and hard copy records in an organized and secure manner.
   • Employee Relations
     • Serve as the first point of contact for employee inquiries regarding HR policies, procedures and benefits.
     • Prepares and maintains confidential human resources materials for executives including but not limited to Offer of Employment letters, Confirmation of Employment letters, Probationary Letters, termination letters and Performance Management documentation.
   • Company Benefits and Leave Requests
     • Manage employee leave requests by tracking all absences including vacation requests, sick and personal days and unpaid absences.
     • Sets up benefits for employees on their first day.
     • Serves as program administrator and primary point person for group health benefits, RRSP contributions, long-term disability leaves; fields related inquiries from salaried employees.
   • Training and Development
     • Track employee certifications and ensure all necessary qualifications are up to date.
   • Employee Reward Programs
     • 5-year anniversary program administration, tracking and ensuring salaried staff receive the award and experience, including booking travel.
   • Other Duties
     • To support our fast-paced office environment and the operational demands, other duties will routinely be assigned within the scope of practice, and the ability to positively adapt to changing business needs is required.

Reporting Relationships

The Administrative HR Assistant reports to the Vice President Corporate General Manager.

Minimum Qualifications

• Five (5) or more years experience in a related HR support role for a general contractor, sub-contractor, or engineering firm.
• Diploma or Undergraduate Degree in HR or a combination of HR training and experience.
• Strong communication skills - written and verbal.
• High ethical standards, with proven experience maintaining confidential information including human resources documentation.
• Maintains high level of accuracy across all tasks and attention to detail.
• Strong organizational skills.
• Superior multi-tasking and time management skills.
• Establishes strong professional relationships with the Business Leadership Team and Vice President Corporate General Manager, and at all levels of the organization.
• Advanced skills in Microsoft Office suite – Outlook, Teams, SharePoint, Access, Excel, PowerPoint, and Word.
• Previous experience administrating intranet software (ThoughtFarmer or similar) is an asset.
• Professional demeanor.
• Experience with Workday or similar HRIS is essential.

Work Location

Corporate head office in Surrey, BC.