Administrative Assistant, Human Resources Consulting

Administrative Assistant, Human Resource Consulting

We are an HR Consulting team, working within a larger professional services firm, seeking a highly organized and proactive Administrative Assistant to work in coordination with our Senior Administrative Assistant to support our leadership and project teams. This role is critical in ensuring smooth day-to-day operations, providing support, and enhancing overall team efficiency. The ideal candidate will possess strong administrative skills, excellent communication abilities, and a keen eye for detail.

About us
Developing and providing our clients with unique, fresh, sustainable HR solutions from a variety of perspectives requires that our people be diversely talented professionals with exceptional standards. Our clients are Indigenous organizations and private enterprises across western Canada seeking custom and culturally aligned HR solutions.

Our team values a partnership philosophy with our clients and each other – people working together with mutual respect, creativity, and commitment. We work hard to create an environment where we’re all free to explore and embrace our true selves. We focus on strengths and rather than letting them define us, allow our challenges to show us a new way forward. Our team spirit is nourished by our desire to inspire and build a new possible, never giving ourselves an excuse to do less than our best.

Who you are
You are a business and client-oriented administrative professional who is proactive and takes initiative. With a forte for being two steps ahead of your leadership team, you also are/have:

1. 5+ years of administrative support experience, preferably in project administration, HR, or consulting.
2. Bachelor’s degree in business administration, communications, or a related field (preferred but not required).
3. Strong organizational and time management skills.
4. Excellent verbal communication, writing, editing, and proofreading skills.
5. Strong proficiency in Microsoft Office Suite (Word, PowerPoint, Excel & Outlook).
6. Experience with CRM tools, and/or sales tracking systems, and comfortability in learning to use new software programs.
7. A high attention to detail, with experience in invoicing, financial tracking and reporting processes.
8. Ability to manage multiple priorities, meet deadlines, and problem-solve in a fast-paced environment.
9. Sensitivity to and understanding of Indigenous cultures, traditions, and communities, or willing to learn.
10. Passion for and ability to demonstrate a commitment to our purpose and guiding principles.

What you’ll do
Work closely and in collaboration with our Senior Administrative Assistant to coordinate team operations and executive support functions, including but not limited to:

1. Providing administrative support to the HR Consulting Team and Senior Leadership Team, including scheduling meetings, managing calendars, and handling correspondence.
2. Coordinating travel arrangements, expense reports, and meeting logistics.
3. Preparing and editing reports, engagement letters, presentations, and client documents with a high degree of accuracy and professionalism.
4. Acting as a point of contact for the team, ensuring clear and professional communication.
5. Answering incoming calls, redirecting to the appropriate consultant, or handling inquiries independently as needed.
6. Fostering strong relationships and providing culturally appropriate support when communicating with clients.
7. Supporting the monthly invoicing processes, including reporting, preparation, sending and accounts receivables follow-ups.
8. Compiling, analyzing, and generating reports for internal and client-facing use.
9. Maintaining and organizing confidential records, files, and databases.
10. Maintaining and updating our CRM system, project management database, and other systems.
11. Marketing support including the oversight of digital mailers, website maintenance, event coordination and analytics & reporting.
12. Supporting event planning for internal meetings, client workshops, and company events.

How we work
Hybrid or in office – the choice is yours! We’re looking for someone to be in the office at a minimum of 3 days a week.

MyRewards@MNP
With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible ‘Dress For Your Day’ environment, firm sponsored social events and more! The annual salary range for this position is: $49,000 – $67,500.

Diversity@MNP
We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!

Take the plunge!
If you believe you can add value to our team and our clients, are aligned with our purpose and guiding principles, and are ready for a change in how you work, we want to hear from you! Please send your resume and cover letter to: daina.mccloskey@mnp.ca and let us know why we’re a great fit for each other. As always, we sincerely thank all applicants for their interest and only those who are shortlisted will be contacted.