Administrative Assistant-Halifax

Position Description

CGI is currently seeking an Administrative Assistant to provide high level administrative support for one or more of our Vice-Presidents. If you are looking for a growth opportunity that will effectively utilize your talents and allow you to contribute to a premier organization, we invite you to apply on-line.

The ideal candidate for this position will have a high level of energy, decorum and discretion that is second to none. You possess the "6th sense" that allows you to be 2 steps ahead at all times. You will have experience in a fast-paced professional consulting environment supporting senior leadership and have a good understanding of both technical and business vocabulary. You will be able to effectively navigate and manage complex and time-sensitive/urgent situations and have a tolerance for ambiguity. You are adept at working effectively with a wide variety of people inside and outside the organization. Finally, as the ideal candidate, you will have a positive and agile approach to keeping the environment organized and the team you support productive.

Your future duties and responsibilities

• Organize and proactively arrange and prioritize VP schedule to align priorities and adjust when required
• Manage calendar, scheduling, set up meetings, accept/decline on VP’s behalf: regularly scan calendar for conflicts and resolve, change/amend schedules when necessary
• Partner with the senior management team on projects, tasks and initiatives as required
• Manage routine correspondence
• Collaborate with other team members to coordinate important meetings and events
• Track and assist VP with action items through to completion
• Reconcile expenses against credit card statements
• Manage time reporting
• Review direct reports expenses for discrepancies and obtains SVP approval
• Book airlines, hotels, etc. for business travel
• Minute taking and tracking of action items for key operations and senior management meetings
• Act as point of contact between VP and CGI professionals/clients
• Set up and manage electronic filing system for audit purposes
• Handle external requests with tremendous tact and diplomacy
• Assist with the planning, co-ordination, organization of all requirements of large scale events, conferences and executive team activities
• Participate in special project assignments on an as-required basis

• Minimum 5 years senior executive-level administrative support experience in a large professional organization
• Resourceful and intuitive self-starter, able to thrive in a fast-paced, dynamic setting and enjoy multi-tasking in a technical and administrative environment.
• Extremely pro-active, with an energetic and professional demeanor and high sense of urgency
• Proven achiever and polished professional
• Resourceful, with the ability to prioritize, multi-task and meet deadlines with minimal supervision
• High level of professionalism, customer service, energy, speed and accuracy
• Independent judgment, absolute discretion and diplomacy
• Confidential, dedicated and punctual

• Excellent communication skills (verbal and written)
• Advanced planning and organization skills
• Professional corporate image combined with strong interpersonal skills

• Advanced MS Word
• Advanced MS PowerPoint
• Advanced MS Excel
• Calendar Management
• Meeting and Event Planning / Management
• Presentation Preparation / Co-ordination

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

At CGI, we recognize the richness that diversity brings. We strive to create a work culture where all belong and collaborate with clients in building more inclusive communities. As an equal-opportunity employer, we want to empower all our members to succeed and grow. If you require an accommodation at any point during the recruitment process, please let us know. We will be happy to assist.

Come join our team—one of the largest IT and business consulting services firms in the world.