Administrative Assistant / Document Control

Your Employer

Dare to join Englobe

At nearly 3,000 people, Englobe is one of Canada’s premier firms specializing in professional engineering services and environmental sciences.

With offices located across Canada, we are conveniently located to support large- and small-scale projects through different stages in many sectors. Offering a range of value-added services from professional consulting services to turnkey project implementation, Englobe has developed a reputation for integrity, credibility, and people-centered values.

Why choose Englobe?

When you choose Englobe you are choosing a team with a wide range of expertise and a shared concern for the environment and their communities. At Englobe, leaving a sustainable legacy for the next generation is at the heart of everything we do. We dare to imagine a better future and to make every action count. Through our caring, we are helping to build stronger communities and positive impacts for our clients, our people, and the planet, one project at a time.

And that is not all. At Englobe, we put our people first. We have built a culture of caring, fostering diversity and inclusion, where the health and safety of our employees is a top priority. We also encourage our team members to take initiative and seize opportunities for professional development, believing that great ideas can come from anyone, anywhere. At Englobe, you will have the opportunity to grow and excel, achieving your utmost potential.

MPE Engineering, a division of Englobe, is seeking a Administrative Assistant / Document Control to join our team in our Calgary office.

We are looking for an outgoing and enthusiastic Administrative Assistant to join our Calgary team. This in-person role primarily focuses on technical document control and administrative support. The ideal candidate will thrive in a fast-paced environment, excel at managing multiple tasks, and possess a keen eye for detail.

Note: Document control responsibilities will vary over time, with some periods requiring a strong focus on editing and proofreading, and others where general administrative duties will take priority. This role is not exclusively centered on document work; the successful candidate will be expected to balance document-related tasks with broader administrative responsibilities.

Choose the path of impact. Join us in creating a positive legacy.

Englobe is committed to providing accommodation to, and working with, applicants with disabilities, to meet their needs throughout the recruitment, selection and/or employment process.

Your Contribution

• Document Control & Editing: Proofread, format and edit a variety of technical documents including proposals, reports, contracts and specifications to ensure compliance with company standards. Review technical content for clarity, consistency and accuracy, suggesting improvements or modifications when needed.
• Administrative Support & Collaboration: Provide day-to-day administrative assistance to the engineering team and other staff, responding to requests and inquiries efficiently. Work closely with the administrative team to ensure seamless office operations and support cross-functional teams as needed.
• Event Coordination & Office Maintenance: Assist with organizing company events and conferences, including activity planning, catering, and venue coordination.
• Reception Backup: Assist with front desk responsibilities in the absence of regular staff.

Your Profile

• Post-secondary diploma in Office Administration, Administrative Information Management, or a related field preferred.
• Minimum 5 years of administrative support experience, with a strong focus on technical document control or editing.
• Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook). Experience with Microsoft Publisher is a plus.
• Exceptional attention to detail with a focus on accuracy in technical documentation.
• Strong proofreading and editing skills, especially in technical and professional contexts. Social media experience (LinkedIn) is an asset.
• Strong organizational skills, with the ability to prioritize and manage multiple tasks effectively.
• Excellent oral and written communication skills in English.
• Ability to handle confidential information with discretion and professionalism.
• Ability to work independently, stay adaptable and manage competing priorities in a fast-paced office environment.

This is an excellent opportunity for someone who enjoys working on a variety of technical documents while contributing to a dynamic and professional team. If you’re looking for a role that combines technical document control with a welcoming, client-facing position, this could be the perfect fit for you.

Our office creates a collaborative and supportive environment where teamwork is at the heart of everything we do. While we’re focused on delivering great results, we also value a positive atmosphere where everyone can support each other and enjoy their work.

We thank all applicants in advance for submitting a resume, but only potential interview candidates will be contacted.