Administrative Assistant, Clinical Operations-Surrey

Salary

The salary range for this position is CAD $24.76 - $32.50 / hour

Job Summary

Are you passionate about being the administrative link between leadership, hospitals, communities, and the public? Are you looking to bring your extensive administrative and secretarial skills to a rewarding role? If you have answered “yes”, we want you to keep reading to explore your career with us!

We are currently looking for a Full time Administrative Assistant. This role is remote and will be supporting the Virtual Clinic for Long-Term Care.

Take this opportunity to:

1. Provide varied administrative and secretarial support to the leader of Physician Services, Long-Term Care & Assisted Living.
2. Perform duties such as drafting and typing correspondence, generating reports and presentations.
3. Respond to a variety of internal and external inquiries.
4. Manage appointment calendars and coordinate the workflow for the assigned area.
5. Develop and implement new work methods and procedures.

Want to join our team? We will be looking for you to have:

Grade 12 plus graduation from a recognized administrative or secretarial program plus three (3) years' recent related experience in a large complex business environment or health care environment or an equivalent combination of education, training, and experience.

Experience some of the benefits of working with us, including:

1. Career advancement and growth opportunities.
2. Comprehensive health benefits including extended health and dental 100% paid by us, that cover you and your whole family.
3. Health and well-being resources, including an employee and family assistance program.
4. Generous vacation time: eligible employees can earn up to four (4) weeks of vacation per year, with the possibility of accruing extra time based on their tenure with us.
5. Access to exclusive staff discounts and perks with various partners including a Transit Incentive Program.
6. A defined pension plan.

Join our team at Fraser Health - where cared for people, care for people.

Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families.

Provides administrative and secretarial support to the Director by performing duties such as drafting and typing correspondence, generating reports and presentations, responding to a variety of internal and external inquiries, managing appointment calendars, coordinating the workflow for the assigned area, and developing and implementing new work methods and procedures.

Responsibilities

1. Provide administrative and secretarial support by drafting correspondence and transcribing and typing correspondence, reports, presentations, and memoranda.
2. Research, organize, and summarize support materials. Generate reports and presentations.
3. Respond to a variety of internal and external inquiries by serving as the primary point of contact and providing information directly or referring to the appropriate area or individual.
4. Manage appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences. Resolve scheduling conflicts and issues.
5. Coordinate the workflow within the assigned area. Receive, review, and process information and take follow-up action as required.
6. Develop and implement new work methods and procedures. Identify problems, develop alternate solutions, and implement changes.
7. Assist in the monitoring of expenditures for budget reports by gathering, compiling, and calculating information.
8. Arrange meetings as directed. Book and set up meeting rooms, prepare meeting agenda, organize meeting materials, record and prepare minutes of meetings. Conduct or ensure follow-up on action items from meetings.
9. Perform record management duties such as setting up and maintaining numeric, alphabetical, and subject filing systems and databases, indexing files and materials to be filed, and conducting file searches for requested information.
10. Perform other related duties.

Qualifications

Education and Experience

Grade 12 plus graduation from a recognized administrative or secretarial program plus three (3) years' recent related experience in a large complex business environment or health care environment or an equivalent combination of education, training, and experience.

Competencies

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities:

1. Ability to type 55 w.p.m.
2. Ability to operate a computer using a variety of desktop technology and other standard office equipment. Proficiency with all Microsoft Office applications at an intermediate level.
3. Ability to work independently and manage multiple and rapidly changing priorities.
4. Ability to deal effectively with others.
5. Ability to operate related equipment.
6. Physical ability to perform the duties of the position.

About Fraser Health

Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region.

People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 48,000+ staff, medical staff and volunteers.

We are committed to planetary health and value diversity in the workforce. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner.

Together, we are the heart of health care.

IMPORTANT: Recruitment scam warning

Please be on alert for recruitment scams. We are aware of several scams targeting individuals by falsely claiming to represent Fraser Health. Always take precautions when sharing personal details with unverified sources. Please note that we will never ask for money or payment, nor ask you to download or install an app at any point during our recruitment process.