Administrative Assistant Bookkeeper

Join South Winds Development Co Inc., a company with a 50-year legacy in sustainable land development and environmental stewardship, as our new Office Manager/Bookkeeper. Our mission is to set the standard for sustainable developments by creating neighborhoods with a minimum of 30% greenspace. We strive to build one-of-a-kind communities and maintain the highest quality standards for all of our developments. Join us in our mission to create sustainable and vibrant communities.

RESPONSIBILITIES

1. Oversee daily office operations, manage schedules, handle correspondence, and ensure the office is well-stocked with supplies.
2. Serve as the primary contact for office staff, construction teams, vendors and external stakeholders for administrative support (AR/AP/Bookkeeping etc.), as well as for any email-related issues and troubleshooting for website.
3. Support project managers by helping with scheduling, documentation, and communication through a financial support function.
4. Ensure the office complies with company policies and industry regulations.
5. Manage the maintenance and organization of the office space.
6. Organize company meetings, events, and training sessions.
7. Maintain accurate financial records, including managing accounts payable and receivable.
8. Prepare and send invoices to clients, and follow up on payments.
9. Process payroll and ensure employees are paid on time.
10. Assist with internal and external audits by providing necessary documentation.
11. Coordinate travel arrangements for senior leadership, including booking flights, accommodations, and transportation.
12. Manage executive calendars, scheduling meetings and appointments to ensure efficient time management.
13. Additional administration required by the leadership team.

SKILLS & QUALIFICATIONS

1. Bachelor’s degree or Diploma in accounting or Administration.
2. At least 2 years of experience in a similar role within the construction or land development industry.
3. Strong problem-solving skills and the ability to organize and manage multiple priorities.
4. Good communication skills, both written and verbal.
5. Experience collaborating effectively with others, both internally and externally.
6. Familiarity with bookkeeping and the generally accepted principles of governmental accounting.
7. Proficiency in using SAGE for financial management and accounting tasks.
8. Numerical abilities and knowledge in double-entry bookkeeping.
9. Proficiency in accounting software, Microsoft Office, and other relevant tools.
10. Attention to detail, strong organizational abilities, effective communication, and problem-solving skills.
11. Previous experience in bookkeeping, financial reporting, and administrative support.

BENEFITS

1. Competitive salary
2. Group benefits
3. Vacation

We believe every employee should have the opportunity to participate and succeed. Through leadership by our Diversity, Equity and Inclusion Leader, we are committed to a workplace culture of respect, inclusion, and diversity. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodation to complete the application process, please forward your resume to felicia.scaviarupi@mnp.ca