Administrative Assistant – ACE PROFESSIONAL CAREER INC

Volunteer Experience · Work Experience · Work & Career

• NOC Job Code/Title: 1241 - Administrative Assistant

Brampton, ON
L6T 5A2
Salary: $24.50 / hour
Vacancies: 2 vacancies
Employment groups: Youth, Veterans of the Canadian Armed Forces, Visible minorities, Persons with disabilities, Indigenous people, Newcomers to Canada
Terms of employment: Permanent employment, Full time 35 hours / week
Start date: As soon as possible
Employment conditions: Working hours from 09:00 to 17:00
Source Job no.: #2027564

Job Requirements

Languages:
English

Education:
College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year

Personal Suitability:
Organized, Reliability

Tasks:

1. Schedule and confirm appointments
2. Answer telephone and relay telephone calls and messages
3. Answer electronic enquiries
4. Order office supplies and maintain inventory
5. Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
6. Set up and maintain manual and computerized information filing systems

Job Duties:

1. Prepare, key in, edit and proofread correspondence, invoices, presentations, brochures, publications, reports and related material from machine dictation and handwritten copy
2. Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations
3. Schedule and confirm appointments and meetings of employer
4. Order office supplies and maintain inventory
5. Answer telephone and electronic enquiries and relay telephone calls and messages
6. Set up and maintain manual and computerized information filing systems
7. Determine and establish office procedures
8. Greet visitors, ascertain nature of business and direct visitors to employer or appropriate person
9. Record and prepare minutes of meetings
10. Arrange travel schedules and make reservations
11. May compile data, statistics and other information to support research activities
12. May supervise and train office staff in procedures and in use of current software
13. May organize conferences