Administrative Assistant, Accounting

Small Town Living, Big City Opportunities

Ascend is a growth-oriented accounting, tax and advisory firm with a national presence that serves small and medium sized businesses in small communities across Canada. We are passionate about the professional development of our people, and we strive to create opportunities within the organization that support your career objectives and build them up to reach your highest potential.

Administrative Assistant, Accounting

We are looking for an Administrative Assistant to join our team in Picton, ON. This role serves as the first point of contact for our office, either in person, on the telephone, or online inquiries. This position is essential to ensure the smooth operations of our local office.

Opportunity Highlights

This role will be of interest to someone who:

1. Has an energetic, friendly presence, with a passion for working with people and strives to provide high quality customer service.
2. Thrives in an innovative organization that is continuously investing in process improvement and utilization of technology.
3. Understands the value of collaboration and relationships because it takes a team to successfully achieve a common goal.
4. Has a growth mindset and is committed to continuous development.
5. Actively works towards maintaining a work-life balance because it is important for overall well-being, health, as well as productivity and performance.

Key Activities and Responsibilities

Customer Service

• Answering inbound inquiries.
• Directing clients to the appropriate person.
• Problem solving for clients and ensuring their concerns are addressed in a timely manner.
• Making and scheduling appointments internally and externally.

Administration

• Printing files, scheduling appointments, sign-off from clients, scanning the signed documents.
• Providing support with assisting in the preparation of tax returns.
• Ordering, receiving, and maintaining appropriate levels of office supplies.
• Receiving and recording incoming client payments.
• Coordination of outbound client packages via courier or registered mail.
• Coordinating inbound mail and checking the post box.
• Ensuring filing systems are properly maintained both on-site and off-site storage.
• Providing administrative support to the Office Administration Manager and/or Firm Administration Manager.
• Assisting with photocopying, scanning, faxing, and filing for all office staff.
• Preparing daily and weekly bank deposits and recording receipts.
• Other duties as assigned.

Qualifications and Experience

• 2 years or more office experience.
• Diploma, certificate, or degree in office administration would be an asset.
• Solid understanding of MS Office 365 tools; specifically, Word, Excel (basic), and Outlook.

Don’t meet every single requirement? We encourage you to apply anyway. You may be just the right candidate for this or other roles at Ascend.

What we offer:

• A people-focused organization that values high performance and provides engaging and interesting work.
• Continuous support for professional growth.
• Comprehensive salary, benefits, and incentives ($21/hour starting wage).

Interested candidates are invited to send a cover letter and resume in one document.

Position is in office – not a remote work role, and during tax season (March & April) 55-60 hours is a possible schedule with paid overtime for it. Office hours are 9-5 (37.50 hours per week is the standard work week).

How to apply: email your cover letter and resume via keldridge@ascendllp.com and identify Attention Katelyn Eldridge.

Please note: We thank you for your application and the time you have invested in preparing it; however, only those selected for an interview will be contacted.

Ascend is committed to creating a respectful and inclusive workplace. We pride ourselves on having a culture where we recognize and celebrate the valuable differences that make you uniquely you, which include race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity, and sexual orientation.