Administrative Assistant 2

Job Title: Administrative Assistant
Job ID:77104
Location: Vancouver, British Columbia

Overview:
The Administrative Professional completes administrative tasks to optimize the capacity of senior management (Director level and above) and staff in support of achieving the business group’s goals.

What you will be doing:

1. Allocate the acquiring manager’s time effectively by planning, scheduling, and coordinating the acquiring manager’s activities, according to previously set standards.
2. Communicate professionally on behalf of the acquiring manager by writing emails, notes, and meeting agendas, and responding to requests from employees and third parties, following the company’s Business Communication Guidelines.
3. Complete the work assigned by the acquiring manager by using advanced skills in MS Office applications as well as applicable office procedures, while providing status reports as required.
4. Assist the acquiring manager in performing financial tasks such as processing expense claims and accounts payable documents, reviewing variances reports, performing document/record management, and coordinating the budget development process as well as coordinating events, as assigned.
5. Increase the group’s capacity to work on business goals by facilitating the staff’s select administrative tasks, as agreed on with the acquiring manager.
6. Provide advice to the acquiring manager and assigned business group or project team by researching, developing, presenting options, and taking appropriate action to solve basic technical issues and more complex administrative issues.
7. Maintain confidentiality by using appropriate discretion in communication, data, and daily business practices following the company’s Privacy Policy.

What you must have:

1. High School graduation
2. Post-secondary education in Office Administration or any business-related discipline, an asset
3. Advanced typing skills
4. Advanced English skills for professional environment, written and spoken
5. Advanced MS Office skills (Word, Outlook, and PowerPoint)

Additional Information:

1. Role will support SVP & General Counsel & Chief Compliance
2. High level of confidentiality required
3. Experience working for the company is an asset
4. Role may be required to be onsite 3-4 days per week

Salary/Rate Range: $24.00 – $30.00 / hour

Term: 7-month contract; most likely to extend

For more information about TEEMA and to consider other career opportunities, please visit our website atwww.teemagroup.com