Administrative Assistant

Andersen LLP – Administrative Assistant

The Role

Andersen LLP is looking for a full-time Administrative Assistant to provide high-level administrative support to key Partners as well as collaborate with the Senior Executive Assistant to organize internal and client-facing events as required.

The role aids with various administrative and organizational needs of the Partners and Senior Executive Assistant, such as setting up appointments and overseeing schedules. Acting as a gatekeeper, when requested, this role aids in deciding which phone calls, emails, or in-person meetings get through to their Partners. They also conduct business with other colleagues or external vendors in collaboration with the Senior Executive Assistant on behalf of the Partners/Firm.

Who We Are

Andersen LLP is a member of Andersen Global, specializing in U.S. and Canadian cross-border tax services with head offices in Vancouver, BC, and Calgary, AB. Best-in-class service, stewardship, independence, seamlessness, and transparency – these are the five core values that guide the talented employees at Andersen LLP. We are committed to hiring highly motivated individuals who desire to enhance their career and make a distinct impact. We aim to be the benchmark for quality in our industry and serve as the standard by which other firms are measured.

Andersen LLP offers a rewarding career path for exceptional individuals. We foster an environment based on learning and allow our employees to grow through hands-on work experience. We offer a comprehensive benefits package and educational career training to enhance our employees’ professional development goals.

Responsibilities:

1. Oversees all incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence. Reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
2. Acts as the gatekeeper for internal and external contacts, including vendors, colleagues, clients, and customers.
3. Performs clerical and administrative tasks including drafting letters, memos, reports, and other documents for Partners.
4. Keeps their Partners’ calendar up to date, including adding events/meetings (including blocking potential windows to ensure efficient bookings), rescheduling appointments, and providing daily briefings.
5. Arranges travel and accommodation for Partners via a third-party provider Travel site.
6. Manages ad hoc administrative tasks regarding CPA membership on behalf of the Partners (CPD tracking, annual CPD submission, etc).
7. Updating Partners’ LinkedIn Accounts with added contacts after events.
8. Updating Zoho Client Relationship Management (CRM) software for Partners with all necessary details.
9. Schedules and attends some internal meetings with Partners, taking notes and recording minutes.
10. Performs office tasks including maintaining records, completing accurate expense reports and coding invoices for Partner review and payment.
11. Plans and organizes events that take place externally, such as customer appreciation events, sporting tournaments, and employee appreciation events (i.e., Holiday parties) with oversight by the Senior Executive Assistant.
12. Provide logistical support to People & Culture for Town Halls and Leadership Conferences under the oversight of People & Culture.
13. Updates and maintains Business Development events and opportunities in the appropriate calendars by Province.
14. Maintains a high degree of discretion and confidentiality.
15. Performs additional duties as assigned by Partners.
16. Manages Club memberships and all bookings in their city.
17. Collaborate with the Senior Executive Assistant, and provide backup for each other during vacations, etc.

Qualifications:

1. High school diploma required, post-secondary diploma/degree in Business Administration or related field preferred.
2. At least 5 years of related experience required.
3. An equivalent combination of education and experience will also be considered.
4. Has advanced skill level in Microsoft Outlook, Word, Excel, and Power Point.
5. Strong attention to detail and ability to manage multiple tasks in a fast-paced environment.
6. Demonstrated experience in managing calendars effectively.
7. Advanced organizational and time management skills with the proficiency to prioritize tasks effectively.
8. A polished and professional attitude and appearance are required to reflect their position in the Firm both internally and externally.
9. Demonstration of a respectful and courteous approach to all communications and interactions internally and externally.

Additional requirements/information for applicants:

1. High-speed internet connection.

Andersen is a hybrid workplace and the successful candidate will be required to be physically present in the office a minimum of 2 days per week, depending on the workload, with the remainder of the time worked remotely.

Application Deadline: January 6, 2025

To be considered for this position, please apply with a cover letter, including salary expectations and resume to: people.west@ca.andersen.com.

Due to the high volume of applicants expected, we are only able to contact those proceeding to the candidate stage. Thank you for your interest in joining our team!

Job Types: Full-time, Permanent

Pay: From $60,000.00 per year

Benefits:

• Company events
• Dental care
• Employee assistance program
• Extended health care
• Flexible schedule
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision care
• Wellness program
• Work from home

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Administrative experience: 5 years (required)

Work Location: In person

Application deadline: 2025-01-06