Administrative Assistant

Come Join Us!

“We want to build an organization where everyone loves their job and their leaders care for them.”

Over the last 30 years, TULLOCH has built a robust multi-disciplinary consulting engineering firm recognized Canada-wide for its strengths in the diverse service offerings and commitment to excellence. TULLOCH’s innovative use of emerging technologies to improve both the efficiency and quality of work is core to everything TULLOCH. This approach, along with our extreme work ethic, makes us a service provider of choice for many clients.

Based in Sault Ste. Marie, Ontario, the Administrative Assistant will report to the Administration Manager and will have a wide range of duties which ultimately focus on supporting the office and its various projects. We are looking for an Administrative Assistant that would be involved with various aspects of administrative and clerical support. You’ll be part of a dynamic team that provides exceptional service to many clients.

What You’ll Do:

The Administrative Assistant will focus on providing support to various project managers and external clients both locally and across the organization. You will:

• Provide general administrative and clerical support including mailing, scanning, copying
• Greet visitors, answer and direct phone calls, and respond to electronic inquiries
• Draft, edit, and proofread memos, letters, emails, reports, and other documents as required
• Maintain electronic and hard copy filing system
• Manage the shipping and receiving of courier packages, and receipt, sorting and distribution of incoming mail
• Manage multiple email accounts
• Run company errands as needed
• Schedule and co-ordinate meetings, appointments, and travel arrangements
• Order and maintain office supplies
• Perform all other related duties as assigned

Please note that this job description is not meant to be an all-inclusive statement of every duty and responsibility that will ever be required of an employee in the job.

What You Should Bring:

The ideal candidate will have a post-secondary education in Office Administration or other related program. 3-5 years of demonstrated experience in a related role would be considered an asset. Additionally, you should have:

• Advanced skills in MS Office Suite (Word, Excel, PowerPoint)
• High motivation with results-oriented focus
• Superior organizational and multi-tasking skills
• Strong interpersonal and critical thinking skills
• Excellent communication skills (oral and written)
• Unwavering commitment to health and safety in the workplace
• Valid Class G driver’s licence

Who You Are:

• You are someone who is organized, efficient and detail oriented, with the ability to co-ordinate workflow, assess priorities and meet deadlines
• You are able to pivot and alter approach or recommendations to accomplish desired results
• You are not afraid to raise your hand when you need help or guidance
• You have proven customer service skills to effectively deal with clients
• You are always keen to try something new
• You work hard until the job is done
• You are trusted with the freedom and responsibility to work independently while contributing to overall team success

What We Offer You:

TULLOCH has built a passionate workforce with a strong and vibrant culture which has been the key to our success. We offer programs and rewards that one would expect from a highly successful, established, and growing engineering company:

• Competitive salary, benefits plan, and company pension plan
• A fantastic culture, team, and energetic work environment
• Social activities, company sponsored events, and opportunities to give back to our local community
• Flexible working hours
• Coaching and mentoring programs
• Scholarship programs for family members

TULLOCH is an equal opportunity employer that is committed to acquiring a skilled and diverse workforce. We encourage applications from candidates of all backgrounds, origins, ages, orientations, genders, creeds, and religions. TULLOCH accommodates people with disabilities throughout the recruitment and selection process. TULLOCH is an excellent place to work and we look forward to meeting with you! If contacted regarding this competition, please advise the interview coordinator of any accommodation measures you may require.