Administrative Assistant

Job Title: Reception - Administrative Assistant

The future you want is within reach.

At PCL, we build the places where life happens and find camaraderie in the process. We’re a community of builders committed to building better communities. That’s why we’re always looking ahead, and not just to the next project or what’s next in our industry.

We’re also looking ahead at what’s next for you. We’re ready to help you build a career you’ll love — one where you get to use your best talents as you discover new ones along the way. If you can picture yourself working with a team that enjoys tackling challenges while encouraging each other to succeed, then you belong at PCL.

We are seeking an Administrative Assistant for our Regina District.

Here's how an Administrative Assistant contributes to our team:

• Support day-to-day operations by performing administrative tasks for manager, department, or team.
• Answer and direct incoming calls in a prompt, professional, and courteous manner.
• Ensure appropriate document control and compliance through filing, composing, and editing documents and reports for the district office.
• Develop and maintain customer-focused relationships with all stakeholders.
• Answer telephone calls and take messages for manager, department, or team members.
• Assist with planning meetings and events, including arranging for catering, booking locations, and distributing information.
• Arrange travel, hotel, and car reservations and prepare travel itineraries.
• Provide assistance with tasks in Word, Excel, PowerPoint, and OneNote as required.
• Order office supplies for the department as requested.
• Open, date stamp, sort, and distribute incoming mail.
• Prepare outbound packages as per senders' requests and receive/distribute incoming couriers.
• Manage, monitor, and be responsible for the general maintenance of the reception area.
• Support mail distribution and courier requests.
• Greet visitors and answer their questions, directing them to meeting rooms, and connecting them with employees (if applicable).

PCL is an innovative, employee-owned company of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life, and our projects are the scene of vacations, careers, education, and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.

The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, or veteran status.

Should you require an accommodation during the application process, please contact us at careers@pcl.com with the position and location you are interested in.

Together, we can build success and a better future. Let’s get started!

Primary Location: Regina, Saskatchewan

Job: Reception - Administrative Assistant

Qualifications

• High school diploma.
• Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset.
• 1 year of experience in an administrative role or equivalent technical experience.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to multitask and adapt to change.
• Ability to act with discretion when handling confidential information.
• Ability to effectively handle difficult situations and remain calm under pressure.
• Ability to develop and maintain effective stakeholder relationships.
• Ability to create, edit, proofread, and format documents/presentations.
• Basic skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.