Administrative Assistant

Volunteer Experience · Work Experience · Work & Career

We are seeking a motivated and experienced Administrative Assistant to join our team. As a leading distributor of cutting-edge HVAC products, we are experiencing tremendous growth and need an experienced Administrative Assistant to keep our office running smoothly.

ABOUT CLIMA DESIGN TECHNOLOGIES LTD

Clima Design Technologies Ltd is a local Canadian distributor that focuses on new ideas and innovations in the HVAC industry. We are all focused on developing solutions to bring to our customers better air quality, better efficiency, easier installation and lower energy costs.

Our commitment to providing quality products, efficient designing and sharing our expertise and knowledge. Our company provides cooling and heating solutions with a total customer-focused attitude.

KEY RESPONSIBILITIES:

Administrative Duties

1. Coordinate the flow of information internally and with other departments and organizations via emails.
2. Create and maintain the company database related to customers, employees, projects, deliveries, products, past service appointments.
3. Arrange travel schedules and make reservations for service appointments for the company staff.
4. Follow up with customers after service appointments for quality assurance and provide them reports.
5. Greet visitors and direct them to the employer or appropriate person from different departments.
6. Answer telephone and electronic inquiries from customers.
7. Coordinate office administrative procedures with staff.
8. Ensure smooth operation of computer systems and equipment.
9. Create reports, and product manuals, datasheets as requested by the management.
10. Maintain and update digital and manual filing systems for customers.
11. Prepare company letters for customers and suppliers if requested.
12. Create and maintain company fire safety plan.
13. Order office supplies & maintain inventory.

HR Duties

1. Preparing Job Offer letters for new staff.
2. Onboarding new staff and providing training if necessary.

Finance and Bookkeeping Duties

1. Supporting bookkeeping by creating, editing, and proofreading invoices and other company documents as requested.
2. Process payments and collect credit applications from customers.
3. Follow up with customers for due and late payments.

WHAT YOU BRING TO THE TABLE

Completion of Secondary School is required. Two-year College program is an asset.
Proven experience as an Administrative Assistant of at least 1 year.
Excellent interpersonal skills with a focus on building relationships with business clients.
Ability to manage time effectively and handle multiple tasks in a fast-paced environment.

WHAT WE OFFER:

Competitive Salary: A competitive salary based on experience, knowledge and performance.
Career Development: As a rapidly growing company, we offer excellent opportunities for professional growth and advancement.
Supportive Environment: Join a collaborative team that values your input and encourages professional development.

Job Type: Full-time, Permanent

Pay: $29.70/Hour – Employer may review and re-calculate wage for incremental pay raise at the beginning of each calendar year.

Hours: 35 hours per week

Schedule: Monday to Friday (8:30am – 4:00pm | 30 min unpaid break)

Additional pay:

• Casual dress
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Vision care
• Statutory benefits
• 2 weeks vacation

Language requirement:

-English
-French not required

To apply, please send resume and cover letter to: hr@climadesigntech.com