Administrative Assistant

About Medicom

Founded in 1988, Medicom is a global leader in the manufacturing and distribution of infection control solutions. We take pride in providing essential products to healthcare professionals, laboratories, governments, and critical industries in over 95 countries. Our mission is to protect people by delivering high-quality, innovative solutions.

Why Join Medicom?

By joining our team, you will become part of a dynamic and growing company committed to making a real difference in the healthcare industry. We value innovation, collaboration, and professional development.

Position Overview

As an Administrative Assistant, you will play a critical role in supporting senior leadership. Your proactive problem-solving skills, exceptional communication, and keen attention to detail will ensure smooth executive operations. You will be responsible for maintaining confidentiality, managing key administrative functions, and optimizing workflows to provide high-level support to leadership.

Responsibilities

1. Provide primary administrative support to the Director of Operations and additional assistance to senior leadership as needed.
2. Maintain and refine internal processes to streamline executive support across the company.
3. Coordinate professional and personal scheduling, including calendars, agendas, emails, phone calls, and client interactions.
4. Manage executive travel arrangements, including accommodations, transportation, and itineraries.
5. Serve as a liaison between employees, internal teams, and external stakeholders.
6. Assist in project management, ensuring deadlines and deliverables are met.
7. Prepare reports, presentations, and documentation while maintaining organized records.
8. Attend meetings, take minutes, and ensure executives are well-prepared.
9. Oversee budgets and expenses, ensuring financial efficiency.
10. Develop and maintain internal filing systems and administrative workflows.
11. Handle and prioritize all correspondence (emails, letters, packages, etc.).
12. Organize team communications and plan internal and off-site events.
13. Maintain strict confidentiality and professionalism at all times.

Required Qualifications

1. 10+ years of experience in an administrative role reporting directly to senior management.
2. Excellent written and verbal communication skills.
3. Strong time-management abilities and the capability to coordinate multiple projects.
4. Proficiency in office productivity tools and a willingness to learn new software and systems.
5. Ability to work with multiple stakeholders, including senior leaders.
6. High level of discretion and confidentiality.
7. Experience in budget oversight and expense tracking.
8. Strong organizational and problem-solving skills.
9. Experience in travel coordination, report preparation, and meeting minutes.
10. English is required for this position to communicate effectively with executives and international stakeholders.

Assets

1. French as a second language.
2. Post-secondary education in Business Management or a related field.

What We Offer

1. Competitive salary.
2. Comprehensive benefits package, including Employee Assistance Program (EAP) and telemedicine services.
3. Company-matched retirement plan.
4. Opportunities for training, coaching, and professional development.
5. A dynamic and friendly work environment, with an active social committee organizing events such as sports activities, BBQs, and family gatherings.

Equal Opportunity Employer

Medicom is an equal opportunity employer. We consider all applicants without regard to age, gender, gender identity or expression, sexual orientation, race, ethnic or national origin, religious beliefs, sex (including pregnancy and breastfeeding), disability or marital or family status. We welcome applications from all qualified individuals and encourage Indigenous persons, persons of color, LGBTQ+ and gender-nonconforming persons, persons with disabilities, women, and members of any other marginalized group. If you are energetic, committed to making a difference and love challenges, we would love to hear from you. Visit our website at Careers - Medicom and apply today!

Ready to take on this challenge? Apply today!