Administrative Assistant

Union Status: Exclusion - Non Union - NSPG

Closing Date: 25-Mar-25 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Public Service Commission (PSC) is a modern client-centric human resources organization within the Nova Scotia Public Service supporting government departments, agencies and employees as they deliver programs and services to Nova Scotians. We are committed to be the change for a more engaged and inclusive public service. Our work culture is one of collaboration, flexibility, partnership and continuous improvement.

To help strengthen psychological health and safety for Nova Scotia government workers, Workplace Mental Health delivers a range of information, resources, events, supports, services and training designed to increase mental health literacy and reduce stigma.

About Our Opportunity

If you are interested in making a positive difference in the lives of employees as well as being part of a team making strides towards addressing workplace mental health using an approach focused on preventing injury and illness and promoting diverse and healthy environments, come and join us. You would be part of a team of nine, reporting to the Director of Workplace Mental Health.

Primary Accountabilities

• Schedules and tracks meetings, creates materials and communication for participants for a variety of meetings, trainings, and events both in person and virtual.
• Coordinates education and training sessions.
• Prepares and maintains documentation, creates and summarizes surveys and polls, participant tracking, and organizes meeting logistics.
• Creates, formats, produces and assembles training manuals, handouts, reference materials, presentations, e-bulletins and reports.
• Contributes to the development of administrative process improvements.
• Updates team information including on SharePoint and external portals.
• Provides project tracking on initiatives.
• Supports Intake process for Navigation Service as required.
• Organizes and orders equipment purchases and sends invoices as required.

Qualifications and Experience

This could be the right job for you if you have the following knowledge, skills, and experience:

• Demonstrated high regard for quality, accuracy and attention to detail.
• Ability to work independently with minimum direction and/or supervision.
• Strong organizational and time management skills.
• Strong data entry and computer skills.
• Ability to create user documents such as infographics and training manuals.
• Proficiency in computer software applications such as Microsoft Office and email (i.e. Outlook) and related business applications.

The Government of Nova Scotia has adopted the LEADS Leadership Framework. During the interview, candidates will be expected to express how they have demonstrated the key behaviours and capabilities required to effectively lead in a caring and inclusive environment. LEADS Domains include Leads Self, Engage Others, Achieve Results, Develop Coalitions and Systems Transformation. Please follow LEADS (novascotia.ca) for more information.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day.
• May be required to work overtime on occasion.
• Travel may be required to attend meetings and events.

Additional Information

This is a TERM opportunity with an anticipated end date of March 31, 2027. However, the position status (“term”, “temporary” or “casual”) is dependent on the start date of the successful candidate.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless Career Paths.

Pay Grade: EC 03

Salary Range: $1,687.11- $2,108.89 Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Current government employees may access this posting through the link below:

PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.