Administrative Assistant

MAIN FUNCTIONS
Provides administrative support to a department or individual. Duties may include typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail. May work on special projects to include recording, compiling, retrieving, reporting and analyzing information. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. Proficiency with MS Office required. Position will receive direction and support.

SKILLS AND QUALIFICATIONS
Must have 2-3 years of administrative experience with medium expertise in MS Office (Word, Excel and PowerPoint), email systems, strong administrative coordination abilities and customer service experience. Excellent verbal and written communication skills.

On-site administrative duties:

• General admin support (photo copying, laminating, shredding)
• Mailroom duties (sending /receiving documents/supplies by mail/post or courier /charter etc.)
• Materials and supplies ordering and coordination / stocking office furniture, ergo equipment stationary room, trinket room verification
• Emergency response support- room organization and supporting ERT members as necessary
• Event coordination
• Printer / copier support
• Other onsite IT support
• Hiring support (internet posting, setting interviews, etc.)
• Community events support (coordination)
• Confidential records management and filing / file room SME
• Supporting overall Leadership with administrative needs.
• Duties are subject to change

Schedule: Part-time role. 5 days per week, 4-6 hours per day. 30 hrs per week.