administrative assistant

Overview

Languages: French

Education

• College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
• Accounting and finance
• Administrative assistant and secretarial science, general

Experience

3 years to less than 5 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and control budget and expenditures
• Plan and organize daily operations
• Review HR projects to assure compliance with laws and regulations
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Manage contracts
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Conduct research
• Provide customer service
• Perform basic bookkeeping tasks
• Consult with clients after sale to provide ongoing support

Experience and specialization

Computer and technology knowledge

• Google Docs
• Sage Accounting Software
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Electronic scheduler
• Accounting software
• MS Office
• Quick Books
• Google Drive
• LinkedIn

Area of specialization

• Contracts
• Financial statements
• Invoices
• Business process management
• Accounting
• Payroll services

Additional information

Security and safety

• Confidential security clearance

Transportation/travel information

• Own transportation
• Own vehicle

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Tight deadlines

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Adaptability
• Dependability
• Quick learner

Benefits

• Other benefits
• Parking available