Administrative Assistant

Tuesday, February 11, 2025 to Wednesday, April 30, 2025

Category:

Business/Administration

Agency:

Community Employment Services Fanshawe London

Nelson Park Plaza
155 Clarke Road
London, Ontario
N5W 5C9

Description:

Job Responsibilities:

• Assist with the timely review, coding, and data entry of vendor invoices
• Assist financial records by filing documents and maintaining records
• Assist with payments for approvals and processing
• Process payments by cheque and EFT
• Verify vendor accounts by reconciling statements
• Resolve account discrepancies by corresponding with vendors to investigate issues in a timely manner
• Work with vendors to update and maintain vendor databases
• Create customer invoices and post their payment to their accounts
• Answer incoming phone calls and email communications
• Manage and order office supplies
• Assist the Owners and Office Manager as required

Requirements:

• Strong working knowledge of Microsoft Office products (Outlook, Excel, Word, etc.)
• Prior data entry experience and knowledge of accounting programs
• Warm, bright personality with strong communication, listening, and oral skills
• Reliable, dependable, and positive attitude