Administrative Assistant

Role: Administrative Assistant - Junior (Onsite Job: Lethbridge City, Alberta province, Canada location ONLY)

Incorporation Rate: $28 CAD/hr

Respond by: 03 - April - 2025

Contract period: 04/07/2025 to 07/31/2025 with additional 12 months of POSSIBLE extension.

Work Location:

• Location: Suite #709, 400 - 4 Avenue S.-Lethbridge
• Parking: Successful candidates will be responsible for their own parking. Public Transit is available in all locations. Some locations have paid public parking options.

Scoring Methodology:

Resource Qualifications: 30%

Interview Process: 55%

ALL REQUIRED EXPERIENCE MUST BE DESCRIBED IN RESUME UNDER THE JOB/PROJECT WHERE EXPERIENCE WAS ATTAINED.

EACH JOB/PROJECT MUST CONTAIN THE TERM OF THE JOB/PROJECT IN THE FORMAT MMM/YYY TO MMM/YYY.

Must Have Education/Skills:

Education:

High School Diploma/GED.

Relevant post-secondary education in the area of office administration. Acceptable education includes degrees, diplomas, and certificates.

Work Experience:

1. 3+ years Work experience creating and using advanced Excel skills such as Pivot table, VLOOKUP etc.
2. 3+ years Experience working in a role that demonstrates customer service skills with clients, either in person or call Centre.
3. 3+ years Relevant work experience and experience with Microsoft Office.
4. 3+ years Experience with Business Intelligence analytical tools such as Excel PowerPivot, Cognos Cubes, and Microsoft PowerBI.
5. 3+ years Experience with organizing business events, coordinating meetings and booking rooms as required.
6. 3+ years Experience with paper and electronic filing system (Prolaw or similar).
7. 3+ years Experience with Records Management/Document Management Software.
8. 3+ years Relevant experience in a role similar to this. Experience must be applicable to this role.

Description:

We are looking to find an administrative Assistant to support a team of Child Care Connect Licensing Officers and Supervisors, to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing various administrative activities.

Duties will include the following but are not limited to:

1. Proofing and formatting word documents.
2. Record and track information in Excel and create Pivot Tables.
3. Answer phone calls, responding to email enquiries, provide applicants and the public with the appropriate documents and refer callers to the appropriate areas, and forward email packages.
4. Create documents and memos as required.
5. Data Entry of information into tracker and computer system.
6. Organize events, coordinate meetings through Teams.
7. Copy, scan, file and perform records management of physical and digital documents.
8. Act as a point of contact for any clients.
9. Take meeting minutes.
10. Register applicants for workshop sessions.
11. Transcribe phone voicemails messages into tracking systems.
12. Triage phone calls when the new phone system is in place.

Equipment requirements:

Equipment will be provided by the Government of Alberta.

Working Hours:

The work schedule will be full-time, Standard Hours of work are 08:15-16:30 Alberta time, Monday through Friday except for provincial holidays.

Seniority level

• Entry level

Employment type

• Contract

Job function

• Administrative
• Industries: IT Services and IT Consulting