Administrative Assistant

Overview

The Administrative Assistant contributes to the success of PepsiCo Beverages Canada by providing general administrative support for the Halifax branch. The ideal candidate will be highly skilled and highly energetic, while possessing problem solving skills and the ability to work autonomously.

Responsibilities

Key Responsibilities:

1. Create a welcoming and warm environment for PepsiCo Beverage visitors and contractors
2. Answer and direct incoming calls in a professional and pleasant manner
3. Create presentations in PowerPoint and manage office communications
4. Manage all incoming and outgoing mail
5. Manage calendars and schedules of management team
6. Ability to complete weekly payroll for multiple locations
7. Assist with health and safety training and documentation management
8. Assist with onboarding of hourly and salaried employees
9. Process settlements including all cash and paperwork
10. Respond to all customer inquiries
11. Assist in location specific initiatives, including organizing employee events and liaising with internal and external service providers
12. Perform general administrative support work such as running reports, copying, filing, faxing, etc.
13. Maintain and order office supplies
14. Providing ongoing support for the local leadership team
15. Organize meetings and travel arrangements
16. Process travel and local cost expenses
17. Responsible for control and compliance reporting on a weekly and periodic basis

Qualifications

1. Five years of administrative experience required
2. Successful completion of an administrative/office management program preferred
3. Successful completion of high school diploma required
4. Successful completion of payroll courses preferred
5. Experience with Kronos and SAP an asset
6. Professional accomplishments that reflect self-motivation and initiative
7. Strong proficiency with MS products, specifically: Word, Excel, PowerPoint, and Outlook required
8. Excellent communication and customer service skills required
9. Ability to multi-task is essential
10. Attention to detail and strong organizational skills required
11. Must be self-motivated, punctual with demonstrated professional maturity.

The Company

PepsiCo is a playground for curious people. We invite thinkers, doers, and changemakers to champion innovation, take calculated risks, and challenge the status quo. From executives to team members on the front lines, we’re excited about the future. We take chances. Together, we dare to make the world a better place.

Our associates are the magic ingredient. Each of them plays an integral role in helping create deep connections between people and our products. Think about your last group celebration: Chances are, one of our iconic brands was by your side. At PepsiCo, you’re invited to be a part of a global team of innovators who make, move, and sell these products—which are enjoyed by more than 1 billion people a day.

A career at PepsiCo means working in a culture where everyone’s welcome. Here, you can dare to be yourself. No matter who you are or where you’re from, you can influence the people around you and the world at large. By showing up, you’ll have the opportunity to learn, develop and grow your skills for the future. Our supportive teams can fuel your professional goals to make a global impact on people and the planet.

Join us. Dare for Better