Administrative Assistant

Administrative Assistant, Faculty of Arts

Join to apply for the Administrative Assistant, Faculty of Arts role at Laurentian University/Université Laurentienne.

Base pay range

CA$28.39/hr - CA$32.55/hr

About the Institution

Laurentian University offers an outstanding life and career experience at the heart of a welcoming community. It provides the opportunity to pursue a balanced lifestyle while enjoying all of the amenities of a mid-size city. Short commutes, hundreds of lakes, waterways and nature trails, as well as a myriad of recreational, artistic, cultural and entertainment opportunities, all combine to make this an idyllic setting to grow and thrive. Offered on the university’s beautiful campus as well as remotely, Laurentian's broad range of programs has garnered top distinction by leading in graduate employment outcomes for more than a decade.

This is your opportunity to join our team in a supportive, bilingual environment and contribute to our students’ success, as well as your own.

Job Title: Administrative Assistant

Department: Faculty of Arts

Type of Appointment: Full-Time

Responsibilities

• Provide comprehensive administrative support to the Faculty of Arts including the programs of the Schools of Social Sciences and Liberal Arts.
• Engage with School directors, program coordinators, faculty members, the Dean’s office and support students.
• Assist the School Director and coordinators in governance, internal and external university affairs, including budgets, course offerings, workloads, special projects, program reviews, recruitment, and various other activities.
• Assist in the collection of data and information required for school annual reports.
• Prepare and maintain Google sheet tracking records for all academic processes and councils.
• Organize functions specific to the department (schedule meetings, prepare documents, travel arrangements, etc.).
• Communicate information electronically and respond to various requests such as booking meeting rooms, documents, agendas, and minutes.
• Update and maintain the School’s webpages and social media.
• Assist in the organization of student workshops, special events, guest speakers, trips, and open house events.
• Perform other duties as assigned.

Qualifications

• Secondary School Diploma or College Certificate, with two (2) years in Administration.
• Three (3) to five (5) years of related experience in office administration, preferably in a post-secondary environment.
• Experience and thorough knowledge of Google Suite, MS Word, Excel, PowerPoint, Gmail, and Calendar.
• Strong communication and interpersonal skills, experience in customer service.
• Excellent time management, organizational skills with ability to prioritize multiple responsibilities.
• Experience with institutional policies, procedures, and budget processes.
• Ability to work both collaboratively and independently, with initiative and under minimal supervision.
• Fluency in both official languages, French and English, is required.

Candidates must possess a valid work authorization to work in Canada. If employed by Laurentian University, it is the responsibility of the employee to maintain a valid work authorization throughout the duration of their employment.