administrative assistant

Overview

Languages: English

Education: Secondary (high) school graduation certificate

Experience: 7 months to less than 1 year

Work Location: On site. Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

• Assist with staff consultation and grievance procedures
• Coordinate the flow of information within the team
• Direct and control daily operations
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Recruit and hire workers and carry out related staffing actions
• Consult with clients after sale to provide ongoing support

Employment Groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

• Support for newcomers and refugees: Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
• Support for youths: Offers on-the-job training tailored to youth
• Support for Veterans: Assists with immediate transition needs of Veterans (for example: relocation, housing, etc.)
• Support for Indigenous people: Offers mentorship, coaching and/or networking opportunities for Indigenous workers
• Support for mature workers: Applies hiring policies that discourage age discrimination
• Support for visible minorities: Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)