administrative assistant

Overview

Languages: English

Education:

• College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience: 1 year to less than 2 years

On site: Work must be completed at the physical location. There is no option to work remotely.

Work Setting

• Business services

Responsibilities

• Arrange and coordinate seminars, conferences, etc.
• Assist with staff consultation and grievance procedures
• Coordinate the flow of information within the team
• Direct and control daily operations
• Direct staff
• Open and distribute mail and other materials
• Plan and organize daily operations
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars, and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic inquiries
• Compile data, statistics, and other information
• Oversee the preparation of reports
• Advise senior management
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Organize staff consultation and grievance procedures
• Arrange travel, related itineraries, and make reservations
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms, and other documents
• Perform data entry
• Provide customer service
• Maintain and manage digital database
• Perform basic bookkeeping tasks

Experience and Specialization

Computer and Technology Knowledge:

• MS Excel
• MS Outlook
• MS Word
• Electronic scheduler
• Adobe Photoshop
• Adobe Acrobat Reader
• WordPerfect
• Electronic mail

Area of Work Experience:

• Designing
• Design

Area of Specialization:

• Correspondence
• Reports and records
• Business process management

Additional Information

Transportation/Travel Information:

• Public transportation is available

Work Conditions and Physical Capabilities

• Ability to work independently
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal Suitability

• Judgement
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Accountability
• Dependability

Benefits

Other Benefits:

• Other benefits