Administrative Assistant

Tuesday, January 28, 2025

R.W. Gibson Consulting Services Ltd., a division of The Gear Centre Group of Companies, is currently seeking an Administrative Assistant in our west end Edmonton office.

Join a group of well-established organizations with branches across Canada and become a vital part of our ongoing success.

Primary Responsibilities:

• Provide administrative support, including phone answering, mail distribution, filing system maintenance, and list management
• Timesheet verification and approvals
• Prepare expense claims and issue purchase orders
• Process accounts payable, including vendor invoice preparation
• Bank statement and corporate credit card reconciliation
• Maintain corporate files and track trademarks and licenses
• Handle insurance matters, such as premium preparation, policy payment and document maintenance
• Liaison with banking representatives
• Order credit cards, phones and arrange for computer access for new employees
• Schedule and assist the new employee with the Human Resources Department online training
• Oversee vehicle and equipment maintenance scheduling
• Receive and process annual renewal notices for commercial/residential property and company vehicles
• Renew Alberta Vehicle Industry Council (AMVIC) and Commercial Vehicle inspection (CVIP) licenses
• Renew Commercial Vehicle Operators Registrations (Ontario)
• Prepare all documentation for the sale, transfer or disposal of company vehicles in compliance with the company’s asset policy
• Assign asset numbers for newly purchased vehicles and motorized equipment
• Coordinate out of town deliveries and assign drivers and vehicle assignments
• Contact employees with outstanding traffic violations and process payments
• Coordinate corporate events, order service awards, book flights and hotels for attendees and guests
• Complete employee surveys and compile the data for review with management
• Special projects and research as required

Position Requirements:

• A post-secondary diploma or certificate in Accounting/or a minimum of three years of experience working in an office administration role
• Demonstrates a high level of integrity, confidentiality, and professionalism
• Strong interpersonal, exceptional organizational skills and attention to detail are a must
• Advanced level of proficiency in all Microsoft Office applications (Word, Excel, Outlook)
• Proven ability in professional letter writing
• Effective communication skills, both written and verbal, with strong interpersonal interactions
• Proficient in gathering data from various sources, analyzing it, preparing reports, and providing recommendations
• Proven track record in successfully managing multiple projects simultaneously

For the Right Candidate, We Offer:

• Competitive Wages
• Continuing Educational Funding available
• Rewarding team environment
• Company Paid Premiums for employees and eligible family members
• Health and Extended Health Insurance
• Family Life Insurance
• Travel Insurance
• Onsite parking provided
• Employee recognition program

If you have a strong work ethic, a positive attitude, and are interested in building a rewarding career, please submit your resume through this ad.

At the Gear Centre Group of Companies, We offer more than just a “job”. We offer Competitive Wages, Comprehensive Company Paid Benefits, and Career Advancement Opportunities!

We are proud to be dedicated to Equity in the workplace and encourage all interested candidates to apply. For additional information, visit our website at www.gearcentregroup.com.

14713 116 Ave NW, Edmonton, AB T5M 3E8, Canada