Administrative Assistant

Position: Administrative Assistant

Company: Nanalysis Corp.

Location: Calgary

Full-time: Yes

Type of Work: In-person, Monday to Friday, 8am to 5pm, including 1h for lunch

Vehicle & Driver’s License: Required for travel within Calgary to multiple facilities

Salary Range: $50,000 - $60,000 annually

POSITION SUMMARY: Nanalysis Corp. is looking for a highly tech-savvy, organized, and adaptable Administrative Assistant to join our fast-paced Corporate Services team. If you thrive juggling multiple priorities, are fluent in Microsoft Office, and can easily navigate digital tools and platforms, this is the role for you.

You’ll support a variety of functions across administration, HR, facilities, and internal communications — all while seamlessly working with dozens of tabs, apps, and systems open at once. This position is ideal for someone who’s proactive, detail-oriented, and thrives in a tech-driven workplace.

What You'll Do:

• Provide day-to-day administrative support across multiple teams and locations
• Coordinate travel, meetings, shipping, office supplies, and reception duties
• Assist with onboarding, documentation, and employee records
• Coordinate and support internal training initiatives and knowledge-sharing processes
• Track and respond to health, safety, and facilities issues
• Support internal events, policy updates, and reporting
• Collaborate with finance to reconcile expenses and approve invoices
• Ensure processes run smoothly by using and improving digital workflows

Must-Haves:

• Fluency with technology: Microsoft 365 (Word, Excel, Outlook, Teams), Adobe, SharePoint, web-based tools like SAP Concur
• Ability to work in a high-volume, multi-tab, multi-app digital environment
• 3+ years in an administrative role in a fast-paced setting
• Impeccable communication and organizational skills
• Self-starter with a solutions-first mindset
• Comfortable working independently and cross-functionally

Nice-to-Haves:

• Diploma or degree in business, admin, or a related field
• Bilingual (French/English)
• Experience in corporate environments with multiple stakeholders

Company Description: Nanalysis Scientific Corp. operates two primary business segments: Scientific Equipment and Security Services. Within its Scientific Equipment business is what the Company terms "MRI and NMR for industry". The Company develops and manufactures portable Nuclear Magnetic Resonance (NMR) spectrometers or analyzers for laboratory and industrial markets. The Company's devices are used in many industries (oil and gas, chemical, mining, pharma, biotech, flavor and fragrances, agrochemicals, law enforcement, and more) as well as numerous government and university research labs around the world. The Company continues to exploit new global market opportunities independently and with partners. With its partners, the Company provides scientific equipment sales and maintenance services globally. In 2022 the Company was awarded a five-year, $160 million contract to provide maintenance services for passenger screening equipment in Canadian airports. This has resulted in expansion of the Company's Security Services business. The Company is providing airport security equipment maintenance services in each province and territory of Canada. In addition, the Company provides commercial security equipment installation and maintenance services to a variety of customers in North America.

Seniority level: Mid-Senior level

Employment type: Contract

Job function: Administrative

Industries: Appliances, Electrical, and Electronics Manufacturing