Administrative Assistant

Overview

The Caetani Cultural Centre is seeking an organized and detail-oriented Administrative Assistant to join our arts and culture organization. The ideal candidate will provide essential administrative, bookkeeping and public relations support, ensuring smooth operations. This role involves managing front desk and gift shop responsibilities, assisting with clerical, data entry and bookkeeping tasks, being a face of the organization, and maintaining effective communication with members of the public and within the organization.

Duties

• Greet visitors and manage front desk and gift shop operations, ensuring a welcoming atmosphere.
• Provide visitor support by addressing in person, phone and email inquiries with professionalism.
• Manage gift shop inventory, artist consignments, online shop and sales.
• Assist with member, sponsorship and donor relations, communications, databases and drives.
• Perform clerical tasks including data entry, bookkeeping, and document management.
• Assist in the management of the Caetani Centre Artist-in-Residency program, including answering inquiries, registering, and orienting artists.
• Maintain organized records, files, databases and systems to facilitate easy access to information.
• Collaborate with team members to support various administrative and public-facing functions, including assistance with events and program.

Skills

• Proven experience in an administrative role is preferred.
• Proficiency in computer and web-based applications, office, bookkeeping, and design software is ideal.
• Strong typing and web-based design skills with attention to detail.
• Familiarity with arts and culture and/or not-for-profit organizations is a plus but not required.
• Strong organizational skills with the capability to manage multiple tasks efficiently.
• Excellent communication skills with an ability to communicate respectfully to a diversity of patrons and visitors.
• A proactive approach to problem-solving and a willingness to learn new processes.

Join our a thriving arts and culture organization as an Administrative Assistant where your contributions will be valued, you will be part of a thriving creative community, and you will play a key role in enhancing our operational efficiency.

Please apply with a cover letter and resume to ed@caetani.org

We appreciate your interest but only candidates chosen for interviews will be contacted. Thank you.