Administrative Assistant

• Category: Administration and Corporate Support

Company Description

Welcome to a place where people are at the heart of everything we do. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects.

We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you.

When you join CIMA+, we welcome you to a place that you can call home.

Job Description

The CIMA+ offices in Western Canada are in the middle of a large growth trajectory. We are looking for a project-focused Administrative Assistant to join our Vancouver team. This position consists of providing general administrative support for the office as well as project coordination, assisting project managers and leaders in the delivery of projects. The incumbent will be working under the supervision of the Vancouver Office Manager.

Primary Responsibilities

• Provide Reception services by greeting visiting clients and sending/receiving courier/deliveries. Maintain visitor log.
• Assist Management in organizing and maintaining the requirements of office Health and Safety policies and procedures.
• Provide support to Management for the organization of in-house training and meetings.
• Prepare meeting minutes and various follow-up reports, letters, and other documents addressed to clients and business partners.
• Provide project administration support, including the edition of project specifications and drafting/editing project communications. Manage workflow of document issuance to clients.
• Support the project manager in managing and tracking the issuance of construction administration documents and provide reminders to project managers.
• Assist Management in maintaining the Professional Practice Management Plan and Quality Assurance and Control programs.
• Ensure follow-up and send reminders regarding the signature of project administrative documents.

Profile

• 1+ years of administrative experience
• Highly customer service focused
• Experience in consulting engineering would be an asset.
• French/English bilingualism is an asset.
• Excellent practical knowledge of Word (advanced functions)
• Good practical knowledge of Outlook, PowerPoint, and Excel
• Good practical knowledge of the SharePoint platform and Teams
• Good ability to work as part of a team
• Excellent organizational skills, autonomy, multitasking, interpersonal skills, courtesy, and ability to carry out tasks quickly, in a timely manner

The expected salary for this position is from $50,000 to $62,000 based on the richness and diversity of the candidate’s experience, training, skills, and internal equity.

Benefits

• Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week.
• Flexible Health and Dental Care benefits to meet your family’s needs
• Employee and Family Assistance Program
• Access to physical, financial, mental, social, and environmental well-being services
• Retirement Savings Plan (RRSP) with 4% employer contribution
• As an employee-owned company, an annual opportunity to purchase shares
• 37.5 hour work week with an opportunity to have any overtime banked or paid out (for hourly employees)
• Work/Life balance policy across Canada
• Up to five (5) weeks of vacation based on years of relevant experience
• Eleven (11) statutory holidays plus a personal paid day off
• Employee referral bonus program
• Group discounts on home and auto insurance, fitness memberships, technology, mortgages, and more
• Mentoring programs at local and national levels
• Tailored training to improve your existing skills

For more information about this job opportunity, please contact Eric Fenyedi.

Additional Information

Ethics and integrity are fundamental values at CIMA+. We are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).

In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities, and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.

Accommodations are available on request. Your Business Partner will process your request.