Administrative/Accounting Assistant

About Sojourn House

Sojourn House provides Emergency Shelter and Transitional Housing services to newly arrived refugees coming from all parts of the world. We provide a safe place and an inclusive environment to people who have had the refugee experience. We are dedicated to providing the best possible settlement services and programs that help residents transition and integrate into the community. With decades of experience and being one of the first refugee housing facilities in Toronto, we take pride in being a leading organization in refugee care.

In support of its commitment to a healthy, safe workplace and community it is recommended all staff have up-to-date vaccinations for COVID-19 with a vaccine approved for use in Canada.

About the Role

The Administrative/Accounting Assistant is an in-office position that is a critical role for Sojourn House's ability to have a significant impact on our clients and our community. In this position, you will report to the Director of Finance and Administration and provide top-tier, confidential administrative and accounting support for the efficient operations of the Finance and Administration Department, as well as the staff and management team of Sojourn House. This is an exempt non-union position.

What You'll Do

• Provide information and a welcoming response to walk-in enquiries and redirect as appropriate.
• Prepare and issue petty cash disbursements; reconcile and refresh petty cash fund as required.
• Ensure accurate data entry of vendor invoices for Accounts Payable using Sage 300; maintain up-to-date filing of all Accounts Payable paper and electronic copies of invoices.
• Take deposits to Agency bank branch as directed; process monthly online banking payments and administer all on-line banking for Accounts Payable.
• Monitor employee time and attendance in Dayforce and transfer bi-weekly payroll data into Ceridian payroll register; compile payroll summary report from Ceridian and input/update data into Sage 300.
• Provide accurate input and processing of the Cash Management Online system for payments including food allowance for the Family Shelter against the master list; reconcile Accounts Payable for agency Group RRSP, WSIB, OASSIS, CUPE, Bell, Taxi, Staples, credit cards, and agency cell phones.
• Perform cross-functional duties with the Operations Administrator during staff absences in areas of payroll, covering reception, ordering supplies, weekly bank deposit, mail handling, Accounts Receivable, and CMO functions.
• Create and laminate employee Agency ID cards and prepare/distribute business cards as requested.
• Provide backup for basic troubleshooting for photocopiers, internet, computers or printers, and issue of new/replacement door access cards.
• Comply with all agency policies and procedures and assist with other duties as may be required.

What You'll Need

• Minimum two-year post-secondary diploma in Accounting, Finance, or Business Administration.
• At least two years of experience in a financial business environment, with a strong focus on Accounts Payable and payroll while demonstrating a high level of accuracy and attention to detail.
• Solid understanding of basic accounting and payroll procedures.
• Proficient in creating and formatting reports, spreadsheets, and statistical data.
• Hands-on experience with Microsoft Office Suite, especially Outlook, as well as accounting software like Sage 300 and payroll systems such as Ceridian Dayforce.
• Strong numeracy, written, and verbal communication skills, with a sharp eye for detail; ability to handle confidential information with discretion and sound judgment.
• Excellent interpersonal and customer service skills; ability to build and maintain positive working relationships with colleagues and external partners.
• Clear and respectful communicator who considers power, privilege, and oppression in interactions; collaborative team player with a solution-focused mindset and demonstrated alignment with ethical and professional standards.

Other

• Standard work week of 40 hours, but may be required to work occasional evenings to accommodate activities such as Board of Director Meetings, AGM and Agency events.
• Usually works in an office environment, with trips to post office, banks or to satellite locations and/or other business locations as may be required.
• Upon successful completion of probation, you will:
  *Be enrolled in our extended health and dental benefits package and group RRSP programs
  *Receive 3 weeks' vacation and 2 paid float days
  *Receive 18 paid sick days

Compensation range for this position is $55,000 to $60,000 annually.

This positing expires on April 21, 2025.

Only candidates selected for an interview will be contacted. Please submit a cover letter with resume.

In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, a request for accommodation will be accepted throughout the hiring process. Interview candidates are required to provide their accommodation needs at least three business days before the assessment date. Sojourn House is committed to employment equity and encourages applicants from all equity seeking groups.