Administration & Human Resources Coordinator

Job Category: Human Resources & Payroll

Requisition Number: ADMIN002268

Posted: February 14, 2025

Employment Type: Full-Time

Location: Mirabel, QC J7N1G3, CAN

Job Description

The successful candidate will provide essential support to both the HR department and the operational activities of the station, such as recruitment, onboarding, employee relations, and compliance, with administrative tasks to ensure the station operates efficiently.

Principal Duties and Responsibilities:

• Assist with job postings, candidate screenings, and scheduling interviews for station-based roles.
• Coordinate the recruitment process by preparing job offer letters, conducting background checks, and ensuring timely onboarding for new hires.
• Conduct new hire orientations and assist new team members with station-related procedures.
• Maintain and update employee records in the HRIS system, ensuring accuracy and confidentiality.
• Support payroll administration by gathering and verifying timesheets, attendance records, and shift details for station team members.
• Assist with benefits enrollment, changes, and answering team members' inquiries.
• Support the coordination of the team member’s work schedule and time-off requests for station team members.
• Collaborate with Head Office on various worker compensation cases and work with key stakeholders on Return-to-work plans.
• Maintain all training record certifications and re-training requirements.
• Participate in staff meetings and Health & Safety committee, including tracking of action items and minute-taking.
• Oversee daily administrative functions at the station, including managing office supplies, equipment maintenance, and office space logistics.
• Manage internal communication for the station, including bulletin boards, emails, and updates on company policies.
• Adhere to company and legislated confidentiality and privacy policies.
• Perform other related duties as assigned.

Minimum Qualifications:

• Must be bilingual in English and French.
• Minimum 1 year experience in HR functions preferred.
• Post-secondary education in HR, preferably CPHR certified.
• Ability to handle a large volume of work and competing priorities with minimal supervision.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Exceptional judgment and discretion in managing highly sensitive and confidential information.
• A quick thinker who brings a positive and high-energy approach to getting things done.
• Strong organizational and administrative skills; attention to detail is critical part of this role.
• Ability to work both independently and in a team environment.
• Maintain efficient office procedures and a system for keeping track of multiple, competing priorities.
• Professional and friendly communications with potential candidates, co-workers, and clients.

Important to Know:

• Cargojet is an equal-opportunity employer. We thank you for your interest. Only those candidates selected for an interview will be contacted.
• We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs.
• At Cargojet, we make safety the highest priority. Because of this priority and as we operate in a safety-sensitive environment, we require all employees to abstain from consuming Cannabis, in and outside of the workplace. This is a critical element of our drug and alcohol policy that all employees must comply with at all times.