Administration Clerk

JOB POSTING # EHW 2025-006
POSITION TYPE TERM (One Year), FULL-TIME

Under the direction of the Senior Director Strategy and Impact, the Administration Clerk is responsible for the day-to-day clerical and administrative support for the program as well as providing support to the Senior Director and the program staff. The Administration Clerk ensures efficient office operations, maintains physical and digital filing systems, performs reception duties, schedules appointments, and assists visitors.

Key Duties & Responsibilities

• Provide administrative support to the Senior Director and other program staff
• Greet visitors and direct them to the appropriate contacts or services
• Receive calls and emails from the public, staff, partners and other stakeholders and answer general questions or direct calls to an appropriate contact
• Schedule meetings, book rooms, participate in meetings and prepare agendas and meeting minutes as required
• Assist the Senior Director with their schedules and calendars
• Maintain accurate, up-to-date physical and electronic files
• Assist staff with coordinating program events and activities
• Assist with basic bookkeeping duties i.e. coding invoices, expense forms
• Coordinate and book travel including flights, hotels, and conference registration
• Assist with administrative functions such as photocopying, maintenance service calls etc.
• Prepare/update and format correspondence, procedures, reports or other documentation
• Perform data entry duties, maintain lists, forms, templates, and other documents
• Order office supplies and sort/distribute deliveries and mail
• Assist Senior Director with maintaining PTO/sick tracking for their program
• Other duties as assigned

You are passionate about ending homelessness and have an in-depth understanding of homelessness and housing, as well as the needs of particularly vulnerable and over-represented populations and the issues affecting many homeless and low-income people. You also possess the following qualifications or an equivalent combination of education and related experience:

• Post-secondary education or training in business administration or equivalent experience
• Experience working in an office environment
• Excellent organizational skills and the ability to prioritize competing tasks
• Excellent communication skills (oral and written)
• Highly developed records management skills and ability to maintain accurate records
• Excellent interpersonal skills and the ability to work as a team member, as well as ability to function independently with minimal supervision
• Ability to work at an advanced level in a Windows environment and intermediate to advanced skills using Microsoft programs including Excel, Outlook, Word, PowerPoint
• Intermediate skills using meeting software such as Teams/Zoom
• Integrity, accountability, and ability to protect confidentiality

Please send a cover letter and a resume to employerrep@abcentre.org. This job advertisement has been provided by an external employer/partner. Neeginan Education, Training and Employment Services, Inc. (NETES) is not responsible for the content's accuracy, authenticity, or reliability.