Admin11 – Safe Communities

Internal/External Posting
Full-time Position
Location: Sioux Lookout, ON
Salary Range: $50,116 – $67,316 per annum
Reference Number: ADMIN001314
If applying by email, indicate reference number in subject line

Job Summary:
The Approaches to Community Wellbeing is a regional resource to 31 First Nations Communities. The Approaches to Community Wellbeing department provides expertise, support, services, and programming in public health to the region. The program also supports communities in the development, implementation, and monitoring of their own Approaches to Community Wellbeing.
The Admin II – Safe Communities provides document processing, records and file maintenance, and secretarial services to the team.
The Admin II – Safe Communities is directly accountable to the Manager – Safe Communities.

Qualifications:

1. Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment)
2. Completion of at least one year post-secondary education in Office Administration
3. Work experience and/or education in a health related area is considered an asset
4. Previous office administration experience is considered an asset
5. Ability to communicate effectively via telephone and in person
6. Ability to communicate in Ojibway, Oji-Cree, and/or Cree is an asset
7. Must have good written and verbal communication skills in order to complete correspondence and respond to requests for information
8. Must be self-motivated and able to work independently
9. Experience and training in cultural competency with First Nations
10. Demonstrates professionalism, accountability and maintaining confidentiality
11. Ability to multi-task, meet deadlines and adapt in a fast-paced environment
12. Task centered, maintain a high level of efficiency and strong attention to detail
13. Knowledge and sensitivity of First Nations populations
14. Valid Ontario G driver's license
15. Ability to perform the requirements of the role on a regular basis

Roles and Responsibilities:

1. Plans and co-ordinates the activities of Safe Communities to increase the time available to the Safe Communities Manager and other members of the Safe Communities team for the management and delivery of the program/services.
2. Co-ordinates the collection and preparation of material for programming.
3. Typed documents include: letters, memorandums, work plans, reports, administrative circulars, internal instructions and confidential correspondence.
4. Make meeting arrangements, prepare agendas and prepares minutes of meetings.
5. Proofreads and modifies grammar, spelling and punctuation of all documents before submitting for signatures or mailing.
6. Receives, assesses for information from other departments and staff, made by telephone or in person, and/or refers to the most appropriate person.
7. Answers requests for information, made by telephone or in person, from the general public and other community agencies. Conveys messages to other departments, Safe Communities team members, and outside agencies.
8. Provides receptionist duties for the Safe Communities Manager and Safe Communities team members. Duties include but not limited to screening of telephone calls, taking and conveying messages, scheduling meetings, maintaining scheduling, and providing general information as required.
9. Assembles material for education and/or administrative purposes and distributes as required.
10. Orders and maintains an office supplies inventory for the Safe Communities team.
11. Maintains the office filing system for Preventing Infectious Diseases.
12. Accesses e-mail for messages or information directed to the Safe Communities Manager, team members and/or self.
13. Monitors the unit’s schedule to be able to respond to inquiries about staff members availability.
14. Provides specific unit orientation to new staff members.
15. Designs and produces forms and/or graphs for specific use in relation to the administration of the project.
16. Inputs data related to Safe Communities services and compiles reports as required by the Safe Communities Manager and/or other team staff.
17. Maintain accountability by working within the program guidelines, by providing regular reports to the Safe Communities Manager and other team members as appropriate.
18. Demonstrate professionalism and accountability by maintaining client and community confidentiality and completing the required documentation.
19. Co-ordinates travel for Safe Communities team members.
20. Cooperates and establishes working relationships with other units of the Approaches to Community Wellbeing.
21. Other related duties as directed by the Safe Communities Manager.
22. Provide assistance when required and any other duties assigned.

Apply online at https://www.slfnha.com/careers/.

Human Resource Department
Sioux Lookout First Nations Health Authority
P.O. Box 1300, 61 Queen Street
Sioux Lookout, ON P8T 1B8
Phone: (807) 737-1802
Fax: (807) 737-2969
Email: Human.Resources@slfnha.com

SLFNHA currently “Strongly Recommends” COVID-19 immunizations and requests your immunization status to be sent to our staff health department if successful in the recruitment process.

Closing Date: March 20, 2025 @ 4:30 p.m. CST
No resumes received after this time will be accepted.

The Health Authority wishes to thank all applicants in advance. However, only those granted an interview will be contacted.

For additional information regarding the Health Authority, please visit our website at www.slfnha.com.

SLFNHA is a proud supporter of Mikinakoos Children’s Fund. To find out more, visit www.mikinakoos.com.