Admin & Operations Coordinator

Location: Montreal, Canada.

Employment Type: On-site - Full Time.

About the Role:

We are looking for a highly organized and proactive Admin & Operations Coordinator to oversee administrative, financial, and operational functions within our company. This role will focus primarily on bookkeeping tasks, while also supporting office management, procurement coordination, and warehousing roles. The ideal candidate will have a strong background in invoicing, bank reconciliations, financial reporting, procurement, and office coordination, along with excellent communication and multitasking skills.

Key Responsibilities:

• Process invoices, payments, and financial transactions accurately and on time.
• Perform data entry for financial records in Quickbooks Online and maintain organized documentation.
• Handle bank reconciliations and ensure accuracy in financial records.
• Manage daily office operations, ensuring a well-organized and efficient workplace.
• Handle incoming and outgoing calls, emails, and guest reception.
• Maintain office supplies, vendor relationships, and facilities management.
• Assist with shipping and receiving operations in collaboration with the warehouse manager.
• Contribute to inventory management tasks to support the team in maintaining accurate and efficient stock control.
• Maintain records of purchases, contracts, and supplier agreements.
• Assist the QA team in establishing processes and ensuring compliance with Health Canada regulations.
• Prepare and maintain documentation, reports, and compliance records.

Qualifications & Skills:

Bachelor degree in business or relevant fields

4+ years of experience in office administration, operations, and bookkeeping.

Working Experience in handling bookkeeping/accounting tasks (experience with invoicing, data entry, reconciliations, and reporting).

Proficiency in Quickbooks Online & google workspace.

Excellent organizational and time management skills.

Familiarity with warehouse operations coordination is considered a plus.

Strong verbal and written communication skills to liaise with clients and stakeholders.

Detail-oriented, able to handle multiple responsibilities efficiently.

Team player mindset, with a humble and hungry personality and a positive character.

What We Offer:

A dynamic and collaborative work environment.

Opportunities for professional growth and development.

Competitive salary and benefits package.

The chance to play a key role in finance, operations, and compliance within our company.

How to Apply:

If you meet the qualifications and are excited about this opportunity, we’d love to hear from you! Please apply to this role and include your resume and cover letter.