Adjointe ou adjoint de direction / Executive Assistant

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Requisition ID: 368285 

Position Number:

Posting End Date: November 22, 2024

City: Winnipeg

Work Location: 170 Rue Goulet

Department / Unit: Soins primaires / Primary care

Posting Category: Non-Clinical 

Union: Exempt

Targeted Start Date: To be determined

FTE: 1.0 FTE

Anticipated Shift: 

Annual Base Hours: 2015

Rotation Calendar:

DESCRIPTION

EXIGENCES

DESCRIPTION

A career at Centre de santé Saint-Boniface provides excellent professional development opportunities in a welcoming francophone environment that promotes self-reliance, creativity, innovation and inclusion. Centre de santé offers primary and community health care services in both official languages to the French-speaking population of Winnipeg and to the residents of St. Boniface and St. Vital.

RESPONSIBILITIES

Under the general supervision of the Executive Director, the Executive Assistant is responsible for providing confidential, senior-level administrative support to the Executive Director and the Board of Directors (BOD). The Executive Assistant works closely with the Executive Director to perform the following administrative duties:
• Participate in BOD and Committee meetings in order to record the minutes and follow up as required.
• Save various BOD documents for the archives.
• Update the Board of Directors Orientation and Information Guide and the BOD Policies and Procedures Manual.
• Coordinate certain BOD activities, in particular the orientation of newly-appointed Board members.
• Liaise between the Executive Director and staff as required.
• Draft routine correspondence for the Executive Director.
• Help manage the Executive Director’s agenda.
• Coordinate translation and revision of administrative documents and documents addressed to the public, and proofread them.
• Help prepare presentations, reports, memos and various messages.
• Provide support for updating the Centre’s policies and procedures.
• Liaise with the Finance Department on behalf of the Executive Director for basic information.
• Contribute to the planning, implementation and annual evaluation of operational initiatives that reflect the strategic directions of the Centre, and participate in initiatives of partner organizations.
• Demonstrate diligence, confidentiality and loyalty in dealings with employer.
• Know and comply with all organizational policies, procedures and standards, as well as legislative, regulatory, professional and accreditation requirements.
• Perform other tasks and duties related to this job description that do not exceed the skills and abilities described.

REQUIRED SKILLS AND QUALIFICATIONS

• Office Management or Administration Degree, or other related degree, and five years of experience in senior administrative work; or university degree with courses in social sciences, communication/writing or business administration, and two years of experience in a related field.
• Keyboarding Speed of 60 wpm or more.
• Knowledge of the determinants of health is an asset.
• Be aware of the needs of people living in vulnerable situations.
• Be able to sit for long periods of time, and walk during the day.
• Be physically able to perform the duties of the position in a variety of weather or environmental conditions.
• Have very good oral and written command of both of Canada’s official languages.
• Demonstrate critical, innovative and proactive thinking to meet the needs of clients and coworkers.
• Possess excellent communication, conflict resolution and interpersonal skills.
• Maintain strong internal and external working relationships. 
• Manage time effectively and be able to set priorities and multi-task in a fast-paced environment.
• Proficiency in Microsoft Office (Outlook, Word and TEAMS) (knowledge of Excel and SharePoint would be an asset).

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This position is subject to a Criminal Record Check (including Vulnerable Sector Search), an Adult Abuse Registry Check and a Child Abuse Registry Check. The successful candidate will be responsible for any service charges incurred.

We thank all those who apply, however, only those selected for an interview will be contacted.