Accounts Receivable Specialist

Job Title: Accounts Receivable Specialist

Job Description

The Accounts Receivable Specialist is responsible for processing a high volume of accounts receivable transactions for US, EMEA, and APAC auctions. This role will start on a contract basis but is expected to transition to a full-time position in the New Year. Candidates must be open to transitioning to a full-time role but comfortable starting on a contract.

Responsibilities

• Confirm bid deposits and payments.
• Upload auction transactions and enter all accounting adjustments including deductions, price adjustments, collapses, sales tax, and pilferage.
• Process refunds for overpayments, bid deposits, collapses, price adjustments, and tax adjustments.
• Ensure appropriate authorizations and policies are adhered to with respect to adjustments.
• Generate invoices to bill customers, consignors, and inter-company subsidiaries.
• Assist sale sites in collections and reconciling customer accounts; investigate and resolve any delinquencies.
• Notify departments regarding pertinent receivable balances, adjustments, and holdbacks in accordance with timelines.
• Scrutinize aging of accounts receivable and provide input to management for determining allowance for doubtful accounts (AFDA) per policy.
• Reconcile AR sub-ledger to general ledger; assist with month-end closing and reporting, and process monthly finance charges as applicable.
• Review sale site set-up to ensure that tax and administrative fees are correctly inputted.
• Research and respond to customer inquiries; maintain customer account information; filing and sorting paperwork.
• Perform other duties as assigned.

Essential Skills

• 2+ years of full-cycle accounts receivable experience, processing 50+ transactions daily.
• Intermediate Excel skills, including vlookups and pivot tables (Excel testing required).
• Excellent written and spoken communication skills.
• Must be open to transitioning to a full-time role but comfortable starting on a contract.

Additional Skills & Qualifications

• Oracle ERP experience.
• Customer service experience.
• Experience within a publicly traded company.
• Personable and friendly.
• Ability to deal with a deadline-driven, high-volume environment.
• Go-getter attitude.
• Over-communicative and willing to ask questions to clarify expectations.

Work Environment

The role offers a hybrid work environment with 1 or 2 days in the office, though more time in the office will be required during training. You will report directly to a supervisor and work alongside 9 other specialists, as well as other departments such as Disbursements and Accounts Payable. The position is Monday to Friday, 40 hours per week, starting approximately between 7:30-8:00 AM. The office is located in Burnaby, with limited public transit options but free onsite parking. The dress code is business casual.

Pay and Benefits

The pay range for this position is $25.96 - $27.40.

Workplace Type

This is a hybrid position in Burnaby, BC.