ACCOUNTS RECEIVABLE/GENERAL LEDGER CLERK

Department: Finance
Classification/Level: CS-4
Employment Status: Regular Full-Time

Accounts Receivable

Position Summary
The primary function of the Accounts Receivable Clerk (ARC) is to perform the day-to-day processing of the accounts receivable transactions to ensure that M'Chigeeng First Nation's (MFN) finances, as they relate to revenues, are recorded in an accurate and timely manner.

Reporting Relationship
The ARC reports to the Finance Manager (FM).

General

• M'Chigeeng First Nation Post Office
• Live and promote the Vision, Mission and Values of MFN
• Comply with all MFN policies and processes
• Identify areas for efficiency improvements (LEAN methodology) within the Accounts Receivable function
• Notify supervisor of any discrepancies or non-compliance with policies and processes
• Maintain the financial records, as it relates to revenues and accounts receivable, for the following affiliates to MFN:
  • M'Chigeeng first Nation
  • She'ndwin Teg Gaming Commission
  • Mother Earth Renewable Energy (MERE)
  • HIAH
  • M'Chigeeng First Nation Post Office

Accounts Receivable Sub-ledger

• Record accounts receivable and revenues in an accurate and timely manner
• Ensure that customer information is accurate and up-to-date
• Reconcile the accounts receivable sub-ledger to the general ledger

Collections

• Review and monitor the aged receivable listing
• Recommend an allowance for doubtful accounts
• Prepare a summary for recommended write offs to be submitted to the FM on a regular basis

Supports to Others

• Respond to customer enquiries with a focus of maintaining good relationships
• Inform Department Managers (DM) and FM of expected and received revenues on a regular and consistent basis
• Assist DMs with queries and budget preparation, as it relates to revenues
• Support the FM with reports to the Enaagdenjged and or Chief and Council

Accounts Receivable - General

• Receive, verify and issue receipts for all revenues for MFN
• Prepare and make bank deposits on a regular basis
• Maintain accounts receivable filing and record systems
• Accept online electronic payments through the BMO Merchant Bill Payments module
• Reconcile and prepare schedules for all major funders, for example, Indigenous Services Canada
• Record and mail accounts receivable items and/or send to other departments for mailing
• Perform month end accounts receivable process in support of the preparation of monthly unaudited financial statements
• Complete the accounts receivable working papers for the year-end financial audit

General Ledger

• Maintain the general ledger in an accurate and timely manner
• Create accounts and departments in consultation with the FM
• Complete all general ledger adjusting journal entries
• Maintain accurate deferred contribution summaries
• Reconcile monthly, all banks for MFN and its affiliates as mentioned above
• Maintain the fixed asset sub-ledger, when implemented
• Reconcile the inventory sub-ledger to the general ledger, when implemented
• Prepare month end and year end accruals with the support of the Accounts Payable Clerk
• Distribute monthly, actual financial results with budgets to the Department Managers (OM)
• Prepare and maintain an Excel departmental budget template that rolls into a summary
• Pre-populate departmental salary date prior to distributing template to DMs
• Populate departmental budgets into a template and when final, import to accounting software
• Print system generated draft month end financial statements for MFN and applicable affiliates as mentioned above, for the FM's review
• Complete pertinent working papers in preparation for the year-end financial audit

Other

• Undertake personal professional development benefitting MFN
• Complete other duties as assigned by the FM

Qualifications (Education, Certifications, Experience, Licensure)

• College Diploma in accounting or related field; and
• Minimum of two (2) years previous work-related experience with accounts receivable
• Previous experience working with First Nation organizations is an asset
• Knowledge of the Anishinabek culture and traditions as well as, fluency in the Ojibwe language or willingness to learn, are assets

Competencies - Technical

• Proficiency in computer software applications such as Microsoft Office Suite and Sage (Accounts Receivable module; General Ledger, Fixed Asset and Inventory modules)
• Proficiency in accounting skills
• Strong numerical skills
• Strong attention to detail and analytical skills

Competencies - Behavioral

• Teamwork and collaboration orientation
• Service and quality orientation
• Professionalism (time management, communications, strict confidentiality, punctuality and regular attendance)

Criminal Reference Check (CRC)
CRC must be current (30 days) and must be the original document. MFN is in a position of trust with its band members and is committed to providing a safe and secure work environment.

General Ledger Clerk

Position Summary
The primary function of the General Ledger Clerk (GLC) is to perform the day-to-day general ledger processing of accounts to ensure that M'Chigeeng First Nation's (MFN) finances, as they relate to the general ledger, are recorded in an accurate and timely manner.

Reporting Relationship
The GLC reports to the Finance Manager (FM).

General

• Live and promote the Vision, Mission and Values of MFN
• Comply with all MFN policies and processes
• Identify areas for efficiency improvements (LEAN methodology) within the general ledger function
• Notify supervisor of any discrepancies or non-compliance with policies and processes
• Maintain the general ledger accounts for the following affiliates to MFN:
  • M'Chigeeng first Nation
  • She'ndwin Teg Gaming Commission
  • Mother Earth Renewable Energy (MERE)
  • HIAH
  • M'Chigeeng First Nation Post Office

General Ledger

• Maintain the general ledger in an accurate and timely manner
• Complete all general ledger adjusting journal entries
• Maintain accurate deferred contribution summaries
• Reconcile monthly, all banks for MFN and its affiliates as mentioned above
• Maintain the fixed asset sub-ledger, when implemented
• Reconcile the inventory sub-ledger to the general ledger, when implemented
• Prepare month end and year end accruals with the support of the Accounts Payable Clerk
• Distribute monthly, actual financial results with budgets to the Department Managers (OM)
• Prepare and maintain an Excel departmental budget template that rolls into a summary
• Pre-populate departmental salary date prior to distributing template to DM's
• Populate departmental budgets into a template and when final, import to accounting software
• Print system generated draft month end financial statements for MFN and applicable affiliates as mentioned above, for the FM's review
• Complete pertinent working papers in preparation for the year-end financial audit

Regulatory Filings

• For all applicable affiliates mentioned above:
  • Prepare and submit HST and EHT returns, including annual reports
  • Prepare and submit applicable federal and provincial reports or support departmental colleagues with their submissions

Support to Others

• Respond to all general ledger enquiries in a timely manner with a focus of maintaining good internal relationships
• Assist DM's with queries and budget preparation
• Support the FM with reports to the Enaagdenjged and/or Chief and Council

Other

• Undertake personal professional development benefitting MFN
• Complete other duties as assigned by the FM

Qualifications (Education, Certification, Experience, Licensure)

Required

• College Diploma in accounting or related field; and
• Minimum of three (3) years previous work-related experience with the general ledger
  Previous experience working with First Nation organizations is an asset
• Knowledge of the Anishinabek culture and traditions as well as, fluency in the Ojibwe language or willingness to learn, are assets

Competencies-Technical

• Advanced proficiency in computer software applications such as Microsoft Office Suite, especially Excel and Sage (General Ledger, Fixed Asset and Inventory modules)
• Proficiency in Sage Accounts Receivable, Payable and Payroll modules
• Proficiency in accounting skills
• Strong in analytics

Competencies-Behavioral

• Teamwork and collaboration orientation
• Service and quality orientation
• Professionalism (time management, communications, strict confidentiality, punctuality and regular attendance)

Criminal Reference Check (CRC)
CRC must be current (30 days) and must be the original document. MFN is in a position of trust with its band members and is committed to providing a safe and secure work environment.

Interested applicants must submit cover letter, resume, and three (3) current work related references (2 work-related references from a direct supervisor/manager and 1-character reference that will be contacted upon a successful interview) and education certifications to:

Application Due Date: March 17th, 2025

Accounts Receivable/General Ledger Clerk
Human Resources
P.O. Box 333 M’CHIGEENG, ON P0P 1G0
Fax (705) 377-4980 oremployment@mchigeeng.ca

INCOMPLETE applications will not be considered. Preference will be given to Anishinabek people.
For Job Description, please contact Human Resources employment@mchigeeng.ca