Accounts Receivable Clerk (18 Months Contract)

Accounts Receivable Clerk (18 Months Contract)

Apply remote type: Hybrid work arrangement

locations: Town Hall

time type: Full time

posted on: Posted Yesterday

job requisition id: JR24-289

Job Type: Contract

Department: Finance

Salary: $59,983.00 - $74,979.00

Close Date: (closes at 12:00 am on date noted below): October 7, 2024

Hours per Week: 35

Openings: 1

Position Summary

Reporting to Supervisor, Accounting, this position is responsible for the processing of invoices and responding to account inquiries. Responsibilities also include collection and follow up on payments from customers that have been invoiced or who have entered into a legally binding agreement with the Town for which payment for services are due.

Major Job Responsibilities

• Manages and processes invoicing of customers or parties with whom the Town has entered into an agreement on a timely basis while ensuring completeness and accuracy of information:

  • Creates invoices as a result of a request or terms of an agreement, ensuring sufficient backup documentation is provided

  • Monitors and assists Community Service staff in the follow up of outstanding accounts receivable balances

  • Processes journal entries and account adjustments related to customer status identified in the applicable software

  • Monitors and maintains payment schedule as per the terms of various financial agreements and advertising contracts

• Collections:

  • Monitors and follows up on outstanding receivables including the processing of monthly statements and reminder notices, and application of interest

  • Liaises between departmental staff and customers to resolve outstanding issues

  • Analyses Accounts Receivable for bad customer debt and prepares report to transfer bad debt for collection by tax group or by collection agency

• Financial Analysis and Reporting:

  • Reconciles accounts receivable and other miscellaneous General Ledger accounts related to receivables on a monthly, quarterly and annual basis

  • Prepares year-end analysis and working papers for input into the Town’s annual Financial Report and Financial Information Return (FIR), as well as provides support to financial audit

  • Provides year-end audit support responding to audit inquiries

• Manages chargeback processes:

  • Monitors, reconciles chargeback activity, billing customers where applicable

  • Liaises with Town staff and customers to resolve outstanding issues

  • Liaises with customers’ insurance companies to open claims and to submit proper documentation in support of the claim

Education & Experience

• Post-secondary diploma in a business related field with specialization in Finance and/or Accounting

• Minimum of two (2) years of experience in accounts receivable or other area of accounting

• Two (2) years of experience in municipal setting with experience with the auditing process is an asset

• Excellent communication, time management and customer service skills

• Proficiency in the Microsoft Office Suite of products, including Outlook, Power Point and Word.

• Advanced Microsoft Excel Skills

• Strong accounting and analytical skills

• Ability to work under pressure, handle multiple demands, adapt to changing priorities, deal with interruptions and determine priority of action

• Knowledge of Enterprise Resource Planning and financial software (such as CMIC, CaseWare, etc.) is an asset

• Understanding of accounts receivable related legislative reporting requirements, such as the Financial Information Return (FIR) and annual Financial Statements

• Knowledge of Public Sector Account Board (PSAB) standards

Interested applicants should apply online at www.milton.ca under the Employment Opportunities section. The job posting closes at 12:00 am on October 7, 2024. Interested applicants, please ensure to apply by 11:59 pm on October 7, 2024.

If you are currently employed with the Town of Milton, please apply internally through the Jobs Hub app of your Workday account in order for your application to be processed as an internal applicant.

In accordance with the Freedom of Information and Privacy legislation, applicant information is collected under the authority of the Municipal Act and will be used strictly for candidate selection.