Accounts Receivable – Administrator

Reporting to the Supervisor Accounts Receivable – Shared Services, the Accounts Receivable Administrator will be a member of the Accounts Receivable team with primary responsibility for AR and price validation.

JOB DUTIES AND ROLE RESPONSIBILITIES:

Core Responsibilities:

• Managing assigned AR accounts (FS, RET, IND, DIS)
• Send customers invoices, credits and statements as required
• Prepare regular aging reports
• Calling customers when required for payment update and/or escalation
• Maintain customer information to ensure the system is kept up to date
• Develop a positive relationship with customers to facilitate timely payments
• Follow up with credit references for potential new customers
• Customer Portals and claims
• Analytics (to increase performance, main drivers for arears)

REMIT (Cash Application)

• Manage multiple Outlook inbox accounts
• Reconcile daily bank deposits against customer cash receipts, for multiple bank accounts
• Organize and file daily deposits
• Enter payments in SAP database to the correct customer account to clear paid invoices
• Clearing Onetime customer payments to appropriate GL account for finance to reconcile
• Identify payment differences and notify the correct account rep for follow up
• Obtaining required details/backup for regular audits
• Follow up with customers for missing remittances

Tradespend and Price Validation

• Work closely with the sales and order desk teams to address customer inquiries and resolve payment issues
• Working with TPM Team, investigate and resolve payment discrepancies (Pricing, Quantity)
• Identifying Customer deductions and saving Trade Spend Documents

Other

• Digitizing AR supporting documents in a central repository (i.e. POR, POD)
• Other tasks as required

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Degree/Diploma in Business Administration preferable (or equivalent accounting role experience)
• Intermediate level of MS Office Suite (Word, Excel, Outlook, etc.). Advanced Excel experience is an asset
• Must possess excellent skills in communication, problem-solving, accuracy, organizational and time management
• Ability to work in a fast-paced environment, meeting weekly and monthly deadlines
• CPG, Food Manufacturing experience highly desired
• SAP experience an asset
• Bilingualism (French/English) highly desired

Job Types: Full-time, Permanent, Casual

Benefits:

• Casual dress
• Company pension
• Disability insurance
• Employee assistance program
• Life insurance
• Paid time off
• RRSP match
• Store discount
• Vision care
• Wellness program

Schedule:

• 8 hour shift
• Monday to Friday

Application question(s):

• Do you speak French? Yes or No?

Experience:

• Accounts receivable: 2 years (preferred)

Work Location: In person